Administrative AssistantDirectly or through others, the incumbent:Provides secretarial and administrative support for multiple managers, and their staffMaintains calendar(s); coordinates meetings; and schedules conference rooms and equipmentProcesses invoices, maintains department files and records, distributes mail, and other tasks as assignedGenerates correspondence such as letters and memos with general directionGathers, compiles and summarizes information for various special projects and conducts special studies as requiredProcesses purchasing card statements, travel cards, miscellaneous invoices, and reports timeCoordinates travel arrangements, orders and stocks office supplies for several groupsProvides assistance to other administrative assistants within the organization and the executive offices when requestedInitiates, compiles and prepares various weekly/monthly/quarterly reports timely and accuratelyCoordinates and organizes meetings and other department activitiesDocuments minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendeesParticipates in various special projects assigned by the manager