Administrative Assistant

Administrative AssistantThe Administrative Assistant is responsible for assisting in the preparation and administration of Trade Partner documents, including contracts and insurance related to construction projects.

The role involves securing necessary approvals and ensuring that standard company procedures are followed. The assistant is also tasked with establishing and maintaining Address Book Records (ABR) forms and support documents to ensure accuracy in vendor files.ResponsibilitiesObtain required documents from trade partners and divisions to complete the Master Trade Partner Agreement (MTPA) and Address Book Records (ABRs).Ensure trade partner insurance compliance by obtaining necessary documents.Create and maintain ABR for non-trade partner and Trade Partner search types.Prepare MTPA and gather required approval signatures using DocuSign.Ensure all received documents are properly and completely filled out.Log and maintain contract documents in a designated area.Maintain placement and removal of contract and insurance holds on ABRs.Escalate any deficiencies, long outstanding issues, or questions regarding MTPAs or insurance to management.Assist divisions with contract negotiations and maintain change addendums to MTPAs.Perform all other duties as assigned.Set up and maintain address book revisions using JD Edwards.Maintain trade partner documents, exhibits, and insurance compliance.Essential SkillsAdministrative support skills.Proficiency in Microsoft Office, including Outlook, Word, and Excel.Experience with document management and insurance verification.Analytical skills.Excellent communication skills, both oral and written.Attention to detail and ability to spot errors and inconsistencies.Professional attitude and ability to represent the company positively.Excellent reading and language comprehension.Ability to work with a team at all levels of an organization.Previous experience with contracts, administration, or related areas preferred.Additional Skills & QualificationsHigh School Diploma or GED required.Experience with data entry and maintaining data integrity.Experience with Box, DocuSign, ServiceNOW, or other third-party insurance compliance platforms.Spanish bilingual is a plus.Experience managing vendor contracts and collecting certificates of insurance.Work EnvironmentThe position is full-time, with hours from 8 AM to 5 PM or 9 AM to 6 PM, Monday through Friday, onsite. The work is conducted in a pleasant office setting with cubicle-style desks, conveniently located near the International Mall and the Airport.Job Type & LocationThis is a Contract position based out of Tampa, FL.Pay and BenefitsThe pay range for this position is $21.00 - $21.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.

Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)