Administrative Assistant

Administrative AssistantThe Administrative Assistant provides comprehensive administrative and operational support to the engineering team and leadership while serving as a central resource for site-wide business needs. This role requires professionalism, sound judgment, confidentiality, and the ability to operate effectively in a fast-paced environment. This is an onsite role.Responsibilities include:Serving as the main point of coordination for day to day site needs and activities, including supporting the Binghamton Facility Site Lead.Serving as a primary resource for general site inquiries, visitor assistance, and information routing; welcoming visitors and ensuring smooth site operations.Maintaining facility wide distribution lists and organizing general site documentation, including safety information, emergency response procedures, and other reference materials.Coordinating onsite and offsite meetings, events, meals, and employee engagement activities; planning and supporting morale-building initiatives.Managing digital signage and workplace displays to ensure information remains current and useful.Coordinating catering for meetings and events, and assisting with ordering and organizing office supplies, business cards, and shipping needs.Supporting onboarding activities by coordinating workspace assignments, desk setup, and new employee resources.Arranging domestic and international travel in accordance with company policies and assisting with corresponding expense reports.Sharing site wide communications including announcements, new hire welcomes, and event updates.Providing calendar assistance to leaders and helping coordinate customer visits, onsite meetings, and conference room usage.Assisting with community involvement efforts, including local community grants.Completing Denied Party Screenings as needed for business processes.Preparing meeting materials, presentations, reports, and documents using the Microsoft Office Suite.Collaborating with other administrative professionals to ensure coordinated support across teams and functions.Performing additional administrative and project duties as business needs evolve.Qualifications you must have include:High school diploma or AA/AS degree and at least four years of relevant administrative experience; or six years of experience without a degree.Demonstrated ability to manage multiple tasks, meet deadlines, and adapt to changing priorities.Strong verbal and written communication skills.Proficiency with Microsoft Office Suite.U.S.

citizenship.Qualifications we prefer include:Experience supporting multiple leaders or engineering organizations.Experience with Concur, SAP, Ariba, SharePoint, or similar administrative platforms.Strong customer service skills and the ability to remain calm under pressure.Ability to quickly learn new tools and technologies.Experience coordinating site-wide events or supporting facilities, onboarding, or operational tasks.