Administrative Assistant Supervisor

Administrative Assistant SupervisorBaird Global Investment Banking (GIB) is in search of a strategic, empathetic, and critical-thinking experienced leader to focus on the day-to-day operations for our expanding professional support team. Come join us and discover why we've been recognized as a Fortune Best Place to Work since 2004!As an Administrative Assistant Supervisor, you will oversee a team of Executive Assistants (EA) who are drawn across various GIB groups and locations in the US. To be successful in this role, you must have strong people-leadership and interpersonal communication skills, as well as a proven track record of managing and developing support staff.

We are also seeking collaborative, decisive, and results-oriented individuals with an ability to manage multiple priorities at once. Finally, are you passionate about supporting others and their goals? If so, we'd love to hear from you!As a Supervisor of Baird's Global Investment Banking's professional support team, you will play a critical role in ensuring that your team manages all administrative tasks, enabling our bankers to concentrate on core business functions.This position offers flexibility to work Tuesday, Wednesday and Thursday in the Chicago office and Monday and Friday remote.The Impact You'll MakeCollaborate with the Professional Support Talent Director to plan and execute support staff growth initiatives, ensuring that they align with broader departmental goalsSupport the Executive Assistants (EA), who are responsible for aiding our banking professionals with their daily administrative needsEnsure that quality standards are met, and GIB procedures are followedMaintain team engagement and bolster business development knowledge through staff meetings and group training sessionsProvide routine 1:1 coaching session to help the EA sustain / improve basic competencies, create high performance and productivity, and achieve their professional goalsAddress and resolve any interpersonal issues that arise, providing guidance and support to the teamCollaborate with Professional Support Talent Director to prepare for semi-annual / annual evaluations performance reviewsParticipate in recruitment efforts, including reviewing resumes, screening, and interview panelsDevelop and maintain relationships with direct reports and key internal business partners to ensure the support team is exercising best practicesContinuously evaluate and reinforce processes and procedures to ensure efficiencyStay up to date on industry trends and professional procedures and incorporate them into our team's operations where appropriateWhat You'll Bring to Baird2+ years of experience with a financial services background required5+ years of experience as a proven people leader and team management required5+ years of experience as an executive assistant or similar role with significant transferable skills preferredStrategic and analytic thinker with a drive towards execution and delivering resultsExcellent organizational and multitasking skillsExceptional communication and interpersonal skillsAdvanced proficiency with MS Office Suite, Workday, Salesforce, Concur, and SharePoint preferredProficient using virtual communication tools Teams, Zoom, WebexExperience with AI tools (Chat GPT, Copilot) a plusMinimal travel expectations requiredCompensation and Benefits$80-110k base salary range.Bonus potential up to 20% of base payCompensation and bonus are commensurate with experience, performance and/or firm profitabilityCheck out our Total Rewards at Baird, which is a summary of our benefits and compensation