Administrative Assistant, Senior

Administrative AssistantCoordinates and manages office activities and workflow processes to ensure smooth efficient operations within the department. Performs administrative support duties and makes work related decisions in accordance with existing policies and procedures.Essential Functions (Principal Duties and Job Responsibilities):Serve as the primary point of contact for the department, handling phone calls, emails, and visitor inquiriesManages the Academic Dean's calendarComposes/edits academic letters and emails, including but not limited to letters of recommendation, good academic standing, enrollment verification, etc.Assists with development and proctoring of ExamSoft examsAssists with providing training for utilization of key Academic Affairs software applicationsAssists with creation and dissemination of course and instructor surveysAssists with development of class schedulesAssists with gathering accreditation informationPrepares meeting materials and take minutesAssists with processing graduation clearanceOrders office supplies and maintain organization of supply roomOrders student study/learning resourcesAssists with sign-in for student eventsManages student time offCreates SOPs for office-related duties.Performs other related duties as assigned.Knowledge, Skills and Abilities Required:Organizational skills to work with changing priorities and continuous workloadAbility to manage multiple projects and designated office functionsAbility to handle confidential and highly sensitive informationExcellent verbal and written communication skillsStrong composition and editing skillsKnowledge of office procedures and proficiency in Microsoft 365Demonstrated knowledge of various virtual meeting platformsAbility to answer phone calls and direct them appropriatelyAbility to manage multiple outlook calendarsKnowledge, Skills, Abilities Preferred:Working knowledge of Workday, Blackboard, ExamSoft, and Simple SyllabusComprehensive knowledge of School of Dentistry's academic policies and proceduresAbility to maintain filing and record keeping systemsEducation and Experience Required:Bachelor's degree from an accredited college or university.Minimum of two (2) years of related experience in an increasingly responsible capacity as an administrative assistant or similar roleEducation and Experience Preferred:Minimum of three (3) years of related experience in an increasingly responsible capacity as an administrative assistant or similar role in a school setting with adult learners