Administrative Assistant

Administrative Assistant – Elementary/Secondary BuildingsJob OverviewAdministrative Asst Bldg salary scheduleHourly paid on demandReviewed annually with recommendation for re-employment in MayReports to Building AdministrationQualificationsHigh school graduate or equivalentExpertise in Microsoft ApplicationsExpertise in Google ApplicationsAbility to organize and plan effectivelyAbility to maintain accurate recordsWork well with othersWork with little to no supervisionMaintain confidentiality in all aspectsEffective communication skillsPossess an ethical and professional attitude toward colleagues and the policies of the DistrictResponsibilities and DutiesPerform assigned duties as related to the specific office and/or position in which the employee worksStudent Accountability: maintain student records as required and applicable in SISK12, obtain previous records if applicable, set up busing arrangement, orientate to school setting and teacher, maintain cum- foldersParent Contact: Attendance letters, discipline issues, newsletters, bulletins, programs, Medicaid enrollment information and other correspondence as required.Testing: Assist in testing preparations for DIAL, MAP, EOC, etc. as neededConferences: Assist in preparations for parent teacher conferences twice a yearAward Assemblies: Assist in preparations for awards assembliesStaff Accountability: Reconcile payroll in SISFIN for District Office processing including SISTIME, etc. Obtain subs as requestedCalendar: Maintain school calendar for activities and functionsGeneral Bookkeeping: Enter purchase orders in SISFIN, place orders, check in deliveries, prepare bills for District Office to pay, run reports as assigned and requested and prepare deposits for District OfficeGeneral Office Duties: Sign in and assist visitors, answer and disburse phone calls taking messages for students and/or staff, distribute incoming and outgoing mail, maintain operation of office machinery, maintain outside message board, provide outreach, referral and assistance to MoHealthNet eligible and potentially eligible children and their familiesPrepare for picture days, assist PTA, tornado and fire drills, contact custodian for various reasons, assist nurse with ill studentsAssist other office staff as needed with typing, filing, record maintenance, etc.

as requestedPerform other tasks and duties as assigned from time to time by administrationDisclaimerThis job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Other duties will be required to be performed as assigned by district administration.