Administrative Assistant

Administrative AssistantVornado Realty Trust (NYSE: VNO) is an equity Real Estate Investment Trust (REIT) with over 30 million square feet of office and retail properties under management. With portfolio concentration in New York City, Vornado also owns premier assets of theMART in Chicago and the 555 California Street complex in San Francisco. Vornado's reputation in the industry is one of unmatched quality and integrity.Vornado's San Francisco property management team is seeking an Administrative Assistant to serve as the welcoming first point of contact for tenants, visitors, and vendors at a Class A institutional office asset in downtown San Francisco.

This role manages the management office front desk, incoming calls, mail and package handling, and day-to-day office administration, ensuring every visitor and caller experiences a consistently professional and high-quality level of service.Primary Duties and ResponsibilitiesFront Desk & Visitor ReceptionServe as the first point of contact for all tenants, visitors, and vendors arriving at the management office, greeting each guest promptly and professionallyManage visitor sign-in and badge issuance, verifying identification and notifying the appropriate staff member of arrivalsMaintain a polished, organized, and welcoming front desk and reception area at all timesCoordinate conference room scheduling and setup for internal and external meetings, including hospitality needs as requestedAnticipate visitor and tenant needs, providing building information, directions, and general assistance as requestedEscalate non-routine visitor or tenant matters to the APM, SPM, or GM as appropriatePhone & Mail AdministrationAnswer, screen, and route incoming calls to the management office promptly and courteously, taking accurate messages when neededReceive, sort, and distribute incoming mail and packages to the appropriate staff and tenants in a timely mannerCoordinate outgoing mail and courier/messenger services as requested by the management teamMaintain accurate logs of deliveries, packages, and visitor traffic as requiredBuilding & Office SupportAdminister visitor and vendor sign-in procedures in coordination with building securitySupport the building access card program, including processing routine requests and directing non-routine items to the APMMaintain office supply inventory, placing orders as needed and coordinating with vendors on delivery and restockingCoordinate routine maintenance and repair requests for office equipment (copiers, phones, etc.)Support tenant service request intake, entering requests into the work order system and routing to engineering or the appropriate teamAssist with new employee onboarding logistics, including badge issuance and office orientationAdministrative SupportCompose and format routine correspondence, memos, and documents as directed, maintaining high standards for accuracy and presentationMaintain complete, organized, and current front-office files and recordsSupport the management team with special projects and administrative tasks as assignedSupport hospitality setup for internal and external meetings and eventsMaintain and distribute updated tenant, vendor, and staff contact lists as neededJob QualificationsStrong customer service orientation with a professional, welcoming demeanor; Excellent organizational skills and attention to detail; Strong written and verbal communication; Ability to manage multiple priorities, phone lines, and visitor traffic simultaneously in a fast-paced environment; Proficiency in Microsoft Office (Word, Excel, Outlook) and general office equipment; Ability to exercise discretion and sound judgment in handling tenant, vendor, and visitor mattersEducation / ExperienceBachelor's degree a plus, high school diploma required; 2-6 years of experience in a receptionist, front desk, or customer-facing administrative role preferred; commercial real estate or hospitality experience a plusThe starting base salary for this San Francisco, CA based position is expected to be between $65,000 and $75,000 annually. Actual salary will be determined based on skills, experience (to the extent relevant), and other job-related factors, consistent with applicable law.Vornado Realty Trust is not offering relocation for this position located in San Francisco, CA.Vornado Realty Trust is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with a disability.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.