Administrative Assistant

Administrative Assistant II

San Diego, CA

Onsite

Responsibility

• Provide administrative and clerical support to department leadership and team members to ensure efficient daily operations.
• Manage calendars, schedule meetings, coordinate conference calls, and arrange travel logistics as required.
• Prepare, edit, and maintain correspondence, reports, presentations, spreadsheets, and other business documents using Microsoft Office Suite.
• Receive, screen, and direct incoming phone calls, emails, and visitors in a professional manner.
• Maintain organized filing systems, records, and confidential documents in accordance with company policies.
• Coordinate meetings, training sessions, and special events, including preparing materials and meeting minutes.
• Monitor and maintain office supplies, process purchase requests, and support general office administration activities.
• Assist with financial recordkeeping, expense reports, invoice tracking, and departmental documentation.
• Sort, distribute, and manage incoming and outgoing mail and correspondence.
• Support special projects and cross-functional initiatives while ensuring timely completion of assigned tasks.
• Demonstrate strong organizational, communication, multitasking, and problem-solving skills in a fast-paced environment.
• Collaborate with internal teams and stakeholders to support operational and administrative objectives.

Requirements:

• 2-5 years of administrative support experience.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and maintain confidentiality.
• Experience coordinating meetings, schedules, and office operations preferred.