Administrative Assistant

Title: Administrative Assistant

Location: San Diego, CA (fully onsite for training, hybrid thereafter)

Duration: 2-year contract

Shift: 6:00 AM- 3:30 PM

Pay: $25-$28/hour

Job Description:

An employer in San Diego is seeking a dedicated and organized Administrative Assistant to join their team. This role involves a variety of administrative tasks, with a focus on handling permit requests, document management, and supporting daily operations. The ideal candidate will have a strong background in administrative work, particularly within construction companies or municipalities, and will be proficient in using Excel, Word, and SAP.

Required Skills & Experience:

• Technical Skills: Advanced experience with Excel and Word, with the ability to create and manage complex spreadsheets and documents.
• Organizational Skills: Strong ability to stay organized while balancing multiple tasks and priorities.
• Education: Bachelor’s Degree in a related field.

Nice to Have Skills & Experience:

• Industry Experience: Previous administrative experience in a construction/Utility company or municipality.
• Permit Processing: Familiarity with the process of handling and submitting permits.
• SAP Experience: Proficiency in using SAP for various administrative functions.

Key Responsibilities:

• Permit Processing: Handle permit requests through various municipalities, ensuring all documentation is accurate and submitted in a timely manner.
• Document Management: File and organize documents, both physical and digital, to maintain an efficient and accessible record-keeping system.
• Meeting Coordination: Schedule and set up meetings, including preparing agendas, coordinating with attendees, and arranging necessary resources.
• Timecard Approval: Approve timecards for union employees, ensuring accuracy and compliance with company policies.
• Ad Hoc Duties: Perform other administrative tasks as needed, demonstrating flexibility and a willingness to assist wherever required.

Benefits packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.