Administrative Assistant

Job OpportunityWhen you join The Home for Little Wanderers, you join a team of professionals dedicated to creating better, brighter futures for kids.For over 200 years, The Home for Little Wanderers has helped build stable lives and hopeful tomorrows for vulnerable children and their families. Our 25+ community-based and residential programs serve thousands of at-risk youths from birth to age 26. Many of these children have experienced abuse, neglect, trauma, or a disrupted family life. As the oldest child welfare agency in America, we provide them with safe surroundings, permanent loving relationships, and a secure path toward a better, brighter future.Position DescriptionResponsible for administrative support and general office work for the program. May be responsible for managing the reception desk.Essential FunctionsProvide accurate filing of documents, both hard copy and electronic, as requiredProvide accurate data entry, as required, including handle billing related activityUpdate and distribute meeting schedules, as requiredProvide word processing, spreadsheet and other computer and administrative support in the preparation of reports, documents and formsUnder the direction of the manager, compose memos from previously taken notes.

Copy and distribute incident reports to outside collateralsMaintain a clean, organized and inviting lobbyOrient and train site employees on the operation of the copier, fax machine, switchboard and general proceduresDistribute mail and faxes. Post and distribute mail daily and assign mailboxes.Call service technicians to tend to faulty office equipmentOrder and maintain office suppliesManaging the switchboard. Direct all incoming calls. Take detailed and accurate messages and forward calls appropriately. If need be, locate staff for calls in emergency or urgent situations.Greet all visitors in a kind and professional manner.

Direct vendors to appropriate service areas and direct others to appropriate areas such as conference rooms, restrooms, etc. Notify employees of the arrival of clients, packages, etc.May be required to carry a mobile devicePerform special project duties and/or other tasks as assignedEducation and ExperienceHigh School Education or equivalent requiredOne year of administrative support experience preferredMust be computer literate, including knowledge of Microsoft Office and Internet Explorer, with the ability to learn new software applicationsKnowledge of switchboard operations preferredBi-lingual capability preferredValuing DiversityWe are committed to excellence in diversity, equity, and inclusion, while simultaneously creating a culture that supports those values. We believe the differences we bring enhance our ability to provide exceptional service and care to diverse children, families, and communities. Moreover, diversity, equity, inclusion, and belonging align with our values and our mission to help vulnerable children and their families build permanent, positive change.What The Home Can Offer YouIn addition to the chance to make a lasting impact on the lives of the youth we serve, The Home for Little Wanderers offers competitive salaries and a comprehensive benefits package including:Generous time off including up to 15 days per year for new full-time employees, plus 11 holidays, and 5 sick daysHealth, Dental and Vision Insurance availableExtensive training to new staffTuition reimbursement of up to $3,000 per fiscal year403(b) Retirement Plan with employer matchEmployer paid Long-term and Short-term Disability Insurance, plus Basic Life and AD&D InsuranceAnd more!Pay Range Positioning SummaryThe pay range listed represents the company's good faith estimate of the salary or wage range for this position at the time of posting, as required under applicable law. Actual compensation will be based on a variety of factors, including a candidate's relevant experience, education, skills, and internal equity relative to other employees in similar roles.

Candidates with less directly related experience may be placed toward the lower end of the range, while those with extensive or specialized experience may be placed toward the higher end. Market conditions and budget considerations may also influence final pay decisions.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.