Administrative Assistant

Administrative AssistantWe are looking for a dependable Administrative Assistant to support daily office operations. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, communicates effectively, and can manage a wide range of administrative needs with accuracy and discretion. The person in this role will help keep the office organized, assist team members and leadership, and create a welcoming experience for visitors and clients.Responsibilities:Coordinate schedules, arrange meetings, and maintain calendars to support efficient daily operations.Organize files, records, and office documents so information remains accurate, accessible, and up to date.Monitor inventory levels for office materials and place orders to keep essential supplies available.Serve as a point of contact for phone calls, visitors, and general inquiries while maintaining a welcoming front desk presence.Provide administrative support to managers and team leads by preparing materials, handling correspondence, and assisting with day-to-day tasks.Enter data carefully into tracking systems, review information for accuracy, and support invoice follow-up activities.Work across departments to relay information, coordinate requests, and help maintain clear internal communication.Assist with planning meetings, office events, and team activities to ensure smooth execution.Help maintain a clean, safe, and well-organized workplace while supporting compliance with company policies and health and safety practices.