Administrative Assistant

Location : Ridgefield Park, NJ (on-site during initial training; hybrid afterward)

Schedule: Full-time, permanent

Work model: On-site for the first 90 days (training/probation), then 2–3 days on-site / week (hybrid)

Compensation: $65,000–$75,000 base salary (depending on experience)

Overview

A confidential professional services organization is seeking an organized, detail-oriented Administrative Assistant to support its Accounting & Finance team. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and is comfortable handling sensitive and time-sensitive information with professionalism and discretion.

Key Responsibilities

• Provide day-to-day administrative support to the Accounting & Finance team
• Maintain accurate records and perform high-volume data entry with strong attention to detail
• Prepare and coordinate mailings, correspondence, and internal documentation
• Manage calendars, meeting coordination, scheduling, and follow-ups
• Track documents, requests, and deadlines; ensure timely completion of action items
• Assist with routine administrative tasks that keep team workflows organized
• Support special projects and ad hoc tasks as needed

Qualifications

• 2+ years of administrative, office, or team support experience
• Prior experience in a professional services environment (required), such as:
• legal services / law firm
• accounting / CPA firm
• financial services or similar client-service setting
• Strong organizational skills and consistent follow-through
• Excellent written and verbal communication
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Professional, dependable, and comfortable working with confidential information

Ideal Background

You’ve supported teams in an environment where accuracy, responsiveness, discretion, and client service matter. You’re comfortable juggling priorities, staying on top of details, and keeping processes moving.