Administrative Assistant

Company Description Valrose Architectural Products designs, engineers, fabricates, and installs high-end architectural shade structures for hotels, resorts, private clubs, and commercial and multifamily properties across Florida and the Caribbean. Founded in 1984 and based in Hallandale Beach, FL, the company delivers pool cabanas, pergolas, canopies, sail shades, trellises, custom awnings, and privacy screens for premier hospitality projects. Valrose manages all phases in-house, including concept development, 3D modeling, structural engineering, permitting, fabrication in marine-grade aluminum with custom powder-coat finishes, and installation. For Caribbean projects, Valrose coordinates ocean freight, customs, and on-site installation, supporting architects, general contractors, developers, and hotel asset managers from early design through project completion. The company’s portfolio includes work for leading brands such as The Ritz-Carlton, The Diplomat Beach Resort, and Seminole Hard Rock.
Role Description The Administrative Assistant role is a part-time, remote position supporting daily business operations at Valrose Architectural Products. This role includes managing phone calls and emails, scheduling meetings, maintaining digital records, and preparing documents, reports, and presentations. The Administrative Assistant will assist with executive calendar coordination, meeting logistics, and follow-up actions, as well as basic data entry and clerical support for project and finance-related tasks. The position also involves organizing files, updating contact lists, supporting internal communication, and ensuring that administrative processes run smoothly and efficiently in a remote environment.
Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills to manage scheduling, document preparation, data entry, and record keeping.
• Candidates should possess excellent Phone Etiquette and Communication skills to handle calls, emails, and internal coordination professionally and clearly.
• Candidates should possess Executive Administrative Assistance capabilities to support calendar management, meeting organization, and executive-level correspondence.
• Candidates should possess proficiency with office and collaboration tools (e.g., email, calendars, spreadsheets, cloud file storage, video conferencing) and strong organizational abilities.
• Candidates should possess the ability to work independently in a remote setting, manage time effectively, maintain confidentiality, and adapt to changing priorities.
• Prior experience in administrative or office support roles is preferred; familiarity with architectural, construction, or hospitality industries is beneficial.
• A high school diploma or equivalent is required; additional coursework or certification in office administration or related fields is an advantage.