Administrative Assistant

Company Description Ciuni & Panichi, Inc. is a professional services firm that supports closely held businesses with accounting, auditing, and tax services, as well as a broad range of management advisory offerings. The firm provides expertise in business valuations, mergers and acquisitions, financial projections, benefit plan consulting, succession planning, and litigation support. Ciuni & Panichi, Inc. also focuses on consulting services designed to help organizations grow and successfully navigate transitions. Team members collaborate with clients across diverse industries, offering practical solutions and long-term advisory relationships.

Role Description Ciuni & Panichi is looking for an enthusiastic Administrative Assistant primarily to support our Tax department. This person would also be a member of the cross-functional administrative team responsible for supporting Firm Operations to achieve business goals. Our ideal candidate will be detail-orientated, have good time management skills, is a team player, and works well under pressure in an office setting.

Qualifications

• Two year’s administrative job experience, professional services industry preferred.
• High school diploma; Associate or Bachelor degree, or equivalent work experience, in related field preferred.
• Expert knowledge of modern office methods and procedures, filing, telephone techniques, and use of office equipment, as well as business English usage, spelling, grammar, and punctuation.
• Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision.
• Proficiency in Adobe Acrobat and Microsoft Office, including Word, Excel, PowerPoint.
• Strong verbal, organizational and interpersonal skills.
• Ability to execute assignments of a highly confidential nature; requires ability to keep matters confidential.
• Ability to follow instructions, and read, write and communicate clearly in English.
• Prior accounting duties a plus but not required.

Responsibilities

• Fulfills requests for word processing, proofreading, presentations and/or other document creation or review.
• Add clients into Firm Portal/Firmflow/GoFile Room.
• Schedules and arranges meetings and conferences (in-person or virtual). Makes travel and other reservations and arrangements for staff and management as needed.
• Updates department schedule per request.
• Takes client phone calls when staff members are unavailable and routes messages as necessary.
• Receives, reads, and routes incoming mail to management. Prepares and mails routine correspondence. Scans files to and communicates with remote staff.
• Maintains files of correspondence and other records.
• Functions as a backup for other administrative staff; provides relief for the receptionist per schedule or by request.
• Works with other admin staff to maintain break and copy rooms (routine cleaning, supply restocking etc.).
• Performs other related duties and tasks as may be assigned.