Administrative Assistant

Administrative AssistantLocation: New York, NYOnsite Flexibility: Hybrid — 4 days per week onsite / 1 day remoteContract DetailsPosition Type: ContractContract Duration: 13 monthsPay Rate: $30.00–$32.00 / Hour (USD)Shift / Schedule: Monday – Friday, 8:30 AM – 5:00 PM; overtime possibleWork Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.Job SummaryThis Administrative Assistant role supports a team of 12 members within a fast-paced financial services environment, with responsibilities extending to providing support to others including expense report preparation. The position involves some project work alongside day-to-day administrative duties. Performance will be measured by the quality and accuracy of work.

The role operates within a very supportive admin team and culture, and the contractor will have access to customer data.Key ResponsibilitiesCoordinate domestic and international travel as well as hotels, car rentals, car services, etc. with travel agency as requested.Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly TD Visa Statements for analysts and associates.Screen phone calls from clients, visitors, and greet clients when required; handle all incoming correspondence.Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g., Sales, Corporate Access).Assist in maintaining client database, log phone calls, and emails in CRM as needed.Maintain research data spreadsheets as specified by senior analysts.Required SkillsExperience booking travelAdmin experienceMS Office SuiteHeavy expenses / T&E prep experienceExperience in a fast-paced environmentExcellent attention to detailInvestment banking experienceFront office – client-facing experiencePreferred SkillsResearch assistant experienceEducation RequirementsBachelor's degree requiredRequired Experience5 years of overall experienceBackground in investment banking with client-facing exposure preferred; organized with excellent communication skillsBenefitsMedical, Vision, and Dental Insurance Plans401k Retirement FundImportant NotesInterview process: 3 rounds, virtualThe contractor will have access to customer dataAbout the ClientThis client is a leading financial services and banking institution operating across North America, with a substantial presence supporting both institutional and corporate clients. Employing thousands of professionals across its enterprise, the organization ranks among the major banks serving the region and consistently attracts finance, technology, and operations talent. The team includes administrative professionals, analysts, associates, and client-facing specialists who collaborate across departments such as Sales, Corporate Access, and Research in a fast-paced, high-accountability environment.About GTTGTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.Job Number: Industry: Administrative & Support