Administrative Assistant

Admin Business AssociateLocation: Brooklyn, NYSchedule: Full Time M-F 8AM-4PContract: 26WRequired Qualifications:Education: HS Diploma/GED Bachelor's degree preferredExperience: 3+ years of administrative experience and data management experience preferably supporting one or more leader(s)Demonstrated ability to partner with leadership and establish strong working relationshipComputer proficiency with knowledge of business applications (e.g., Word, Excel, PowerPoint, Outlook)Ability to analyze organizational and administrative problemsAbility to gather, analyze, and summarize dataAbility to prioritize work effectively, meet deadlines, and provide timely follow-up and executionExcellent written and verbal communication skills, including effective presentation abilityAbility to identify risks / issues and develop proposed mitigation strategiesAbility to summarize key events, action items, and/or takeaways in brief verbal and/or written formatExpertise in calendar management, meeting scheduling, and screening of calls / visitorsComfort working in remote environment (e.g., Zoom, WebEx, phone)Knowledge of hospital and departmental policies, including office administrative proceduresSelf-starter with ability to handle multiple, high priority tasks in an organized fashion within a fast paced environmentKey Responsibilities:The Administrative Business Associate provides a shared model of support / support of multiple leaders for improved efficiencies across administrative activities and project coordination tasks.The Administrative Business Associate should aim to optimize their time and screen content to ensure the leaders can focus on potential risks / decisions at the right time.An Administrative Business Associate must have knowledge of Hospital and department goals, objectives, and policies.Lastly, the Administrative Business Associate should be comfortable utilizing new technologies and assist process improvements as needed.Optimizes leaders time by providing calendar management for meetings, conferences, and appointments.Coordinates activities and resources for department-specific projects (e.g., meeting agenda, project plans, follow-ups).Supports the facilitation of meetings and special events, as needed, to capture notes and distribute synopses for attendees and assigned leaders.Provide best practices and feedback on technology and automation to optimize workflow within division.Coordinates timekeeping and payroll as necessary for the department.Screen and direct calls, mail, and visitors, and answer inquiries when needed.Prepare communications, reports, and presentations with direction from assigned Leader(s) and/or support from other stakeholders as needed (e.g., Word, PowerPoint, Excel).Ability to leverage existing and emerging technologies to perform general clerical responsibilities (e.g., making copies, document management)Responsible for maintaining and distributing departmental supplies.Maintain personal and confidential information (e.g., documents, decisions) in accordance with established procedures and policies.Greets visitors and responds to basic inquiries regarding department.Maintains sufficient knowledge of Hospital and department regulations and policies in order to answer inquiries appropriately.Performs other related duties as required.