Administrative Assistant- PT

Administrator PositionPeople. Passion. Pride.

This is what has driven our teams since 1833.Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.But at the heart of our business is our people.Role Purpose:The Administrator position requires an enthusiastic team member to perform a wide range of administrative and office support activities in a professional, efficient, and friendly manner; inclusive of, but not limited to, filing, telephones, mail distribution and composing correspondence. The candidate should be able to work independently to coordinate activity between operations, administrative, payroll and human resources related functions.What You Will Be Doing:Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence.Greet visitors and determine whether they should be given access to specificMaintain the working area in a neat and orderlyBuild professional relationships with customers and theSchedule and confirm appointments and maintain eventCopy, file, and maintain paper and/or electronic documents andOpen, sort, and distribute incoming correspondencePrepare outgoingAssist with expense reports asMonitor station supply levels and order asPrepare requisitions, orders, or other documents forCode all invoices and process to corporate A/P in a timelyMaintains billing records and other source documents, which accurately represent the operation of the company.Enter and track candidate background orders and coordinate drugAssist with new hireArrange and coordinate all aspects of business trips to meet the specific needs of employees and by managing trips from start to finish.Manage tracking and reconciliation for flightOversee expenses and find creative solutions to control travel expenses for theProactively seeks out additional work during downtimeTake on additional tasks and responsibilities asComplete special projects asExemplify the desired culture and philosophies of theSafety and security are the responsibility of eachAll other tasks as requested by department managers and/or the General ManagerSafety, Security and ComplianceAll employees have a responsibility and duty whilst at work to:Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / Supervisor, who will then follow the procedures contained in this manual.Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.Fully understand the company health and safetyAttend training courses as may be arranged by theWhat We Are Looking For:High school diploma or equivalentMinimum 3 years' experience working in a professional officeHighly organized with the ability to multi-task and continually prioritizeHigh degree of self-assuredness and maturityExcellent communication skills and client-service orientationAbility to work well with all levels of management, staff, andDiscrete, tactful, and highly professionalAbility to work independently with minimalDemonstrated experience in handling sensitive and confidentialDependable, reliable, and responsible in fulfillingPossess a valid US driver'sAbility to read, write and speak fluentMust pass pre-employment background and drugAbility to lift up to 35Professional StandardsRespectful, supportive, and friendly approachClear and honest communicationPassionate andFlexible, understanding of changing priorities andPunctual and reliableConfident and focusedWorking ConditionsThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is primarily done indoors.Physical RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to look at a computer, stand, walk, sit, use hands to finger, handle or feel objects, tools, or controls; reach with arms, climb or balance; and talk or hear.Employees may also engage in moving office supplies which involves lifting, bending, and stooping. The employee may occasionally lift and/or move up to 35lbs.QualificationsEducation:High School or better.Experience:3 years' experience working in a professional office environment.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.