Administrative Assistant - Pittsburgh

Administrative ProfessionalAt Barber National Institute, we're committed to making dreams come true. We provide children and adults with autism, intellectual disabilities, and behavioral health challenges, along with their families, the education, support, and resources needed to be self-reliant, independent, and valued members of their communities. We're seeking an organized, detail-oriented Administrative Professional to support our IDS Adult Day Services team and help ensure the efficient day-to-day operations that make our mission possible.What You'll BringStrong organizational skills with the ability to manage multiple priorities and deadlinesExcellent attention to detail and accuracy in data entry, record keeping, and administrative processesStrong written and verbal communication skillsA customer service mindset when interacting with staff, individuals served, families, and visitorsThe ability to work independently while collaborating effectively with leadership and team membersSound judgment and discretion when handling confidential informationProficiency in Microsoft 365 and other technology systemsWhat You'll HaveHigh school diploma or equivalent requiredMust be at least 18 years of agePrevious administrative, office support, purchasing, or accounting experience preferredExperience with data entry, records management, scheduling, or office coordination preferredAbility to learn and navigate multiple software systems, including CareLogic, Workday, Dayforce, SurveyMonkey, and Track ItA Typical Day May IncludeEntering and maintaining accurate data in CareLogic and generating reports as neededUploading satisfaction surveys and managing survey response trackingOrganizing and maintaining electronic and physical recordsOrdering office and program supplies and coordinating agency stationery requestsReconciling credit card transactions and processing purchasing approvals in WorkdayMonitoring shared email inboxes and routing communications appropriatelyCoordinating facility maintenance requests through Track ItManaging mail distribution for department leadershipSupporting staff registration for trainings, conferences, and travel accommodationsServing as a Referral Coordinator by receiving and processing referralsAssisting with employee onboarding processes, including Dayforce registrationGreeting visitors, managing building access, and answering incoming phone calls as neededCoordinating meetings, employee recognition events, celebrations, and special department activitiesAssisting leadership with administrative projects and operational support initiatives Perks with a Purpose Our benefits are created with YOU in mind.

Healthcare • Highmark Medical and Mental Health • Delta Dental and Davis Vision Coverage• Health Savings Account/Flexible Spending Accounts• Teladoc Virtual Health Financial Well-being • 401K Retirement Plan with Employer Match • On-Demand Pay • Employee Referral Bonus Program • Student Loan Forgiveness • College Scholarship & Tuition Discounts • Employee Discounts Life & Family Support • Company Paid Life Insurance• Short & Long-Term Disability Insurance • Employee Assistance Program • Erie Campus*- discounted on-site weekday childcare • Employee discounts for select BNI events and services• Generous Paid Time Off• Seven Paid HolidaysWho is Barber National Institute?The Barber National Institute is a non-profit committed to its mission of providing the highest quality services for children and adults with autism, intellectual disabilities or behavioral health challenges and their families. Since our founding in 1952, we have evolved into a multi-faceted organization serving more than 6,200 individuals annually with a wide range of educational, vocational, residential and behavioral health programs. We are an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, protected veteran status, disability or any other legally protected status. If you need an accommodation to apply, please contact HR. EOE Any consideration of the background check will be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.