Administrative Assistant

Administrative Assistant – Construction & Restoration OperationsMeyers Construction is seeking an organized and dependable Administrative Assistant to support our fast-paced construction and restoration office.This is a hands-on administrative position where you'll help keep projects, paperwork, customers, vendors, subcontractors, and insurance-related documentation organized from start to finish. You'll work closely with estimators and company management while communicating regularly with homeowners, property managers, insurance adjusters, vendors, and subcontractors.The ideal candidate is professional, detail-oriented, comfortable managing multiple priorities, and committed to following tasks through to completion.Previous experience within construction, restoration, insurance claims, or a project-based service business is a strong plus.

Experience with industry platforms such as XactAnalysis, Symbility, Contractor Connection, Alacrity, or Foundation would be especially valuable.How You Will Make an ImpactOffice & Administrative SupportAnswer incoming phone calls, respond to general questions, direct calls, and distribute messagesPrepare contracts, scopes of work, change orders, work authorizations, letters, and other business documentsObtain required signatures and distribute documentation through Adobe Sign, email, or mailCreate and maintain job files, loss logs, spreadsheets, electronic records, and document backupsMaintain organized filing systems for contracts, authorizations, addendums, proposals, permits, and other project documentationProvide daily administrative support to estimators and company managementAssist with opening and closing office proceduresHandle confidential company and customer information professionallyConstruction & Restoration Project SupportTrack project assignments in XactAnalysis, Symbility, Contractor Connection, and Alacrity, maintaining accurate records throughout the project lifecycleMaintain accurate job information and documentation throughout active projectsHelp keep estimators and management informed of outstanding documentation and administrative needsProcess flooring, roofing, siding, and other material samples through ITELAssist with ordering project materials and coordinating necessary jobsite servicesTrack administrative items to help prevent delays in active construction and restoration projectsPermits, Materials & Vendor CoordinationApply for construction permits and submit required plans and supporting documentationCoordinate permit fees and schedule required inspectionsOrder construction materials, dumpsters, portable toilets, office supplies, and other project or office servicesCommunicate with vendors and subcontractors regarding orders and project needsReceive deliveries and ensure materials are placed in the appropriate areasCustomer & Insurance CommunicationCommunicate professionally with homeowners, property managers, insurance adjusters, vendors, and subcontractorsRespond to questions and route technical or project-specific concerns to the appropriate team memberAssist with insurance-related documentation and communicationMaintain accurate records of important correspondence and project documentationHelp ensure customers and project partners receive timely, professional communicationAccounts Payable SupportAssist with Accounts Payable (AP) responsibilities as neededHelp organize vendor invoices and supporting documentationMaintain accurate records for accounting and project purposesRequired Qualifications & ExperiencePrevious administrative, office support, or related professional experienceStrong scanning, filing, data-entry, and organizational skillsExcellent phone etiquette and professional written communication skillsAbility to manage multiple responsibilities and adjust priorities in a fast-paced environmentStrong attention to detail and consistent follow-throughComfortable working with Microsoft Word, Excel, email, spreadsheets, and electronic document-signing systems such as Adobe SignAbility to communicate professionally with customers, insurance professionals, vendors, subcontractors, and internal staffDependable, organized, and capable of working independentlyAbility to appropriately handle confidential and sensitive informationPreferred Qualifications & ExperiencePrevious experience within construction, restoration, insurance claims, roofing, property restoration, or a related service industryAccounts Payable experience or working knowledgeExperience supporting construction estimators, project managers, or company leadershipExperience with XactAnalysisExperience with SymbilityExperience with Contractor Connection or AlacrityExperience with Foundation construction accounting softwareFamiliarity with ITEL material testing and identification processesExperience with construction permitting and inspection coordinationFamiliarity with contracts, scopes of work, change orders, work authorizations, and other construction documentationCompensation$29.00 – $32.00 per hour, based on experience and qualificationsFull-Time, Long-Term EmploymentCompensation within the range will be determined by relevant administrative experience, construction or restoration industry knowledge, software experience, and overall qualificationsAdditional company benefits available based on established company programsWho Will Succeed in This Role?You'll be a strong fit if you're someone who naturally keeps track of the details others might miss.On any given day, you may be preparing a contract, updating an insurance assignment, applying for a permit, communicating with a homeowner, ordering materials, assisting with an invoice, or making sure signed documentation gets into the correct project file.Success in this position requires someone who can stay organized while priorities change, communicate professionally with different types of people, and follow tasks through without letting important details fall through the cracks.Why Join Meyers Construction?This position provides an opportunity to become an important part of the day-to-day operation rather than simply performing routine administrative work.You'll work across multiple areas of the business and gain exposure to construction operations, restoration projects, insurance claims, permitting, project documentation, customer communication, and accounting support. For an administrative professional who enjoys variety, organization, and being closely involved with active projects, this is an opportunity to put those skills to work in a fast-moving construction environment.About Meyers ConstructionMeyers Construction is committed to providing professional construction and restoration services while maintaining strong communication with customers and project partners throughout the process. Our office and field teams rely on organization, communication, accountability, and attention to detail to keep projects moving efficiently. We're looking for an Administrative Assistant who shares those priorities and wants to become a dependable part of the team.Equal Employment OpportunityMeyers Construction is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.