Administrative Assistant

Administrative Assistant

Phoenix, AZ

Full-time | Monday–Friday | 8:30am–5:00pm

Office-based | Permanent position

Administrative workflows need someone who can keep the details moving, coordinate schedules, and make sure the right resources are ready at the right time. We’re looking for an Administrative Assistant in Phoenix, AZ to support daily facility operations, organize office activities, and help the team deliver internal projects efficiently.

Your Day-to-Day Responsibilities

• Assist with coordinating office schedules, facility requests, and daily operational activities.
• Prepare briefing packets, administrative forms, and supporting operational documents.
• Track office inventory levels, supply requests, and facility maintenance needs.
• Help organize team sync calendars, project deadlines, and meeting space requirements.
• Draft and proofread office announcements, memos, and internal email correspondence.
• Support the maintenance of visitor logs, reception coordination, and administrative filing systems.
• Maintain master office calendars, contact directories, equipment logs, and digital databases.
• Gather operational data to support routine facility reports and administrative updates.
• Coordinate with team members to collect document signatures and meet operational deadlines.
• Help prepare conference rooms, morning syncs, and executive presentations.
• Track outstanding office tasks and follow up on vendor deliveries or missing records.
• Provide general administrative support for ongoing corporate and regional projects.

What You’ll Bring to the Team

• Strong written and verbal communication skills.
• Good organization, filing accuracy, and time management.
• Exceptional attention to detail and data entry accuracy.
• Comfortable using email systems, spreadsheets, and document preparation software.
• Interest in office administration, resource tracking, operations, or customer service.
• Ability to manage daily office deadlines and adjust to shifting workplace priorities.
• A collaborative attitude and willingness to support team members.
• Previous experience in administrative support, reception, customer service, retail, or office operations is beneficial.

Training will be provided on internal software systems, office processes, and administrative procedures.

The Details

• Location: Phoenix, AZ
• Schedule: Monday–Friday, 8:30am–5:00pm
• Employment: Full-time, permanent
• Work setting: Office-based / Fully on-site
• Compensation: Competitive pay based on experience
• Development: Opportunities to develop office management and operational coordination skills

If you’re looking for an Administrative Assistant job in Phoenix, AZ where you can contribute to smooth office operations, develop practical skills, and learn how administrative processes support business success, submit your current resume for consideration.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

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