Administrative Assistant - Part-Time

Part-Time Administrative AssistantAs a Part-Time Administrative Assistant for Civil & Environmental Consultants, Inc. (CEC), in our Naperville, IL office, you'll play a vital role in our business operations in helping to keep our office running smoothly and efficiently. This position is more than just administrative support; it's about ensuring accuracy, professionalism, and a welcoming environment for our clients and team members alike. As the first point of contact for visitors and callers, you'll set the tone for our office by providing exceptional customer service.

You'll also collaborate closely with the Office Operations Lead and Administrative Manager to support daily operations and contribute to organizational success.What You Will Do:Greet guests and answer phones with professionalismPrepare and reproduce documents, maintain electronic filing systems, and assist with quality assurance reviews for proposals, reports, and plansCoordinate meetings, office activities, and logistics for internal events, conferences, and training sessionsManage office supplies—ordering, stocking, and ensuring availabilitySupport communication between corporate teams (accounting, operations, marketing, HR, IT) and local office staffDraft and review documents, providing suggestions for improvementHandle incoming and outgoing correspondence with accuracy and attention to detailCommunicate effectively with clients in person, by phone, and in writing20-30 hours a weekQualifications:High School diploma or equivalent schooling experienceExperience in an office environmentExcellent communication skillsAttention to detailProficiency with Microsoft Office (Word, Excel, and Outlook)About Us:We have experts! CEC is consistently ranked as a Top 500 Design Firm and Top 200 Environmental Firm by Engineering News-Record. We are looking for people who enjoy using their education and experience to solve difficult technical problems and work on interesting projects. You can accomplish this while working with a team of professionals who are equally motivated to provide high levels of service to our clients and to teach you along the way.We have support!

We have a variety of Employee Resource Groups, including CEC Community – focused on giving back to the communities in which we work; CEC Ignite – focused on helping professionals early in their careers to develop their pathway; CEC iDEA – focused on inclusion, diversity, equality, and acceptance; and CEC Women – focused on creating internal and external opportunities for women to network and leverage professional experience!We care about our people! People and Culture are two of the five elements of our strategic plan. When you care about your people, they will want to grow a career with you – that is our goal. CEC offers you a small-firm work environment with large-firm opportunities.

Not only will we help you develop professionally, but we will also provide an opportunity to become an owner of the firm and share in its success.CEC offers a matching 401(k); profit sharing; a performance bonus; company stock; medical dental, and vision insurance; short and long-term disability; tuition assistance; professional development; and work-life balance.CEC is an equal opportunity employer. We do not discriminate in recruiting, hiring or promotion based on race, color, religion, sex (including sexual orientation, gender identity or expression, transgender status), national origin, age, disability, protected veteran status or any other basis or characteristic prohibited by applicable federal, state, or local law.