Administrative Assistant

Administrative AssistantThe Executive Assistant provides high-level administrative support to one or more executives. This position oversees complex calendar management, meeting planning, creating presentations, travel arrangements, and regular administrative functions. This position is highly visible, both internally and externally, and will work with shareholders, vendors, stakeholders, etc.

ensuring a seamless experience for all involved.Job Responsibilities:Provide administrative support to executivesManage complex calendars and appointments for executivesCoordinate travel arrangements and accommodationsReconcile expenses and submit expense reports timely and accuratelyHandle correspondence, emails, and phone callsOrganize and maintain files and recordsAdditional Job Responsibilities:Prepare reports, presentations, and other documentsConduct research and gather information as neededAssist with meeting preparation and logisticsManage office supplies and inventoryAct as a liaison between executives and other internal/external contactsHandle confidential information with discretion and professionalismContinued Responsibilities:Anticipate needs and proactively address them to support your executiveRecord meeting minutes and distributeAssist with meetings and eventsArrange and set up catering and food orders for meetings as requestedOrder and distribute lunch(es) for executive(s)Assist with PowerPoint presentations and agendasSend calendars invites and emails on behalf of executiveMaintain storage closetAssist with refilling executive refrigerators and fixing coffee machinesAssist with visas and passport renewals as necessaryEffectively collaborate with other Executive Assistants and other TBC team membersOther duties as assigned.Qualifications:Minimum of two (2) plus years of administrative assistant experience supporting C-Level ExecutivesBachelor's degree in business administration, communications, office management, hospitality or related field preferredUphold a strict level of confidentiality and handle sensitive information with professionalismAbility to manage multiple tasks, prioritize effectively, and meet deadlinesHigh level of proficiency in Microsoft Office softwareAbility to independently resolve issues and make decisionsFlexible to adjust to changing priorities and requirementsAptitude for learning technology, systems, and softwareProactive attitudeEffectively manage time and resourcesStrong Attention to detailExcellent communication skillsAbility to accurately handle correspondence, scheduling, and documentationMust have reliable transportation for occasional errands, meeting and event set up, etc.Bilingual in Spanish /English is a plusBenefits:Market competitive compensation401(k) and Roth with company match. Immediate 100% vestingComprehensive benefits including medical, dental and visionCompany paid short term disability and employer subsidized long term disabilityCompany paid life insuranceDiscounted tire purchasingTuition reimbursementEmployee assistance programGenerous paid vacation and paid time offCustomizable voluntary benefits and More!!!Mission Critical Competencies:Strategic MindsetAction OrientedCultivates InnovationCollaboratesCustomer FocusDevelops TalentEnsures AccountabilityDrives EngagementCommunicates EffectivelyInstills TrustChange ManagementAdaptive, agile, flexible, open mindedProven ability to build cross-functional commitment, lead, simplify and scale complex dynamic organizations through transformational changeNearest Major Market: Palm Beach Nearest Secondary Market: Miami Job Segment: Secretary, Event Planning, Administrative Assistant, Administrative, Hospitality, Automotive, Bilingual