Administrative Assistant

Administrative AssistantThe Administrative Assistant performs a variety of clerical and administrative duties to support the Branch.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Present a professional image at all times to customers and vendorsProvide assistance and direction to walk-in customers and visitors.Handle all incoming calls to main line.Perform billing duties as needed.Occasionally remit payments for Will Call and Credit Card payments sent via email per customer request.Prepare office coffee stations and clean kitchen daily.Prepare, sort and send intercompany mail.Daily updating of sales shipping log.Backup receivingScan and link documents into Prophet 21 systemBalance Cash DrawerPrepare certs and MTRs and link to product codesOrder all office/overhead suppliesCreate lots and bin numbers in Prophet 21 systemPrepare Bills of LadingContact shipping vendors to arrange daily pick upsDocument freight charges for invoicing.Excellent computer knowledge with proficiency in database management and word processingData entry skillsUnderstanding of the order processAbility to perform multifaceted projects in conjunction with day-to-day activitiesExcellent communication skills, both verbal and writtenProfessional demeanorResourceful, well organized, highly dependable, efficient and detail orientedTeam playerThis position has no supervisory responsibilities.This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.This is a largely sedentary role. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; balance; bend, stoop or squat; and talk or hear.

Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.No travel is required for this position.High school diploma or equivalent.

Two to three years' previous administrative experience.Knowledge and experience with Prophet 21 systemPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.