Administrative Assistant / OPS Account Clerk

Administrative Assistant / OPS Account ClerkPOSITION TITLE: Administrative Assistant / OPS Account ClerkDIVISION: Budget & FinanceSALARY RANGE: $2,425.68 - $3,583.83 Bi-weekly; $63,067.68 - $93,179.58 AnnualREPORTS TO: Director, Budget & FinanceLOCATION: San LeandroPOSITION SUMMARY:Under general direction, the Administrative Assistant / OPS Account Clerk provides accounting and confidential administrative support to the Budget & Finance Department. The position is responsible for processing invoices and payments, maintaining accurate financial and contract records, reconciling accounts and supporting documentation, processing bank deposits, and providing administrative support to the Director of Budget & Finance and Accounting Managers. This position requires strong attention to detail, organization, accuracy, and the ability to manage multiple priorities while maintaining confidentiality.DUTIES AND RESPONSIBILITIES:Duties include but are not limited to:Process operations and general invoices in the accounting system in accordance with established procedures; verify that required supporting documentation and approvals are received and complete; and process payments to vendors.Maintain documentation supporting paid invoices in the agency's digital records repository and ensure vendor files are complete and organized.Maintain agency contracts and operations purchase orders in the digital records repository, ensuring records are accurate, current, and readily accessible.Reconcile vendor accounts, contracts, and purchase orders as required; research and resolve discrepancies as appropriate.Prepare and process bank deposits using electronic check-scanning and remote deposit capture equipment in accordance with established procedures.Receive, sort, and distribute accounting department mail and other financial correspondence.Provide confidential administrative and clerical support to the Director of Budget & Finance and Accounting Managers, as required.Assist with special projects, assignments, and other accounting or administrative activities as required.Provide backup support to Accounting staff as needed to ensure continuity of departmental operations.MINIMUM QUALIFICATIONS:High school diploma or GED equivalent.Three years of progressively responsible accounting and administrative experience, including accounts payable, invoice processing, reconciliations, financial recordkeeping, or related accounting functions.

RCEB POS accounting experience preferred.Proficiency in keyboarding and 10-key data entry.Knowledge of basic accounting principles and practices.Ability to accurately analyze, organize, and reconcile financial and administrative data.Ability to prioritize work, manage multiple assignments, meet deadlines, and maintain accuracy and attention to detail.Excellent oral and written communication skills.Proficiency with computerized accounting/financial management systems and standard office software.PHYSICAL REQUIREMENTS:The physical requirements described below are representative of those necessary to perform the essential functions of this position, with or without reasonable accommodation.Primarily sedentary work involving frequent computer use and routine movement within the workplace.Occasionally lifts and carries work materials and equipment, such as a laptop, weighing up to 10 pounds.WORK ENVIRONMENT:Work is generally performed in an office environment with moderate noise.The position may occasionally involve interaction with individuals experiencing distress.BENEFITS:3 weeks paid vacation + 12 sick days14 paid holidays + 3 floating holidaysMultiple options for medical care (including Kaiser at 100% employer paid for employee)Dental and vision plansCalPERs Retirement (pension)Student Loan Forgiveness*Flex schedule, if applicableWork at Home schedules, if applicableEmployee Assistance Program, including mental health care* The Public Service Loan Forgiveness program is a federal program that forgives student loan debt for nonprofit employees after 120 qualifying payments. Employees who work at least 30 hours per week for a governmental, 501(c)(3) nonprofit, or other qualifying nonprofit organization may apply to have the balance of their student loans forgiven (tax free) after making 120 monthly payments.Regional Center of the East Bay (RCEB) does not discriminate against job applicants on account of race, color, creed or religion, national origin including language use restrictions, sex, gender, gender identity or expression, age, sexual orientation, marital status, physical or mental disability, medical condition or HIV/AIDS status, political affiliation, military or veteran status, genetic characteristics, or ancestry.