Administrative Assistant, Opinion

Wall Street Journal Opinion Administrative AssistantThe Wall Street Journal's Opinion section is looking for a New York-based administrative assistant to help support our team's excellent journalism. This person would work closely with other members of the support staff team on multiple daily administrative duties, clerical tasks and ad hoc projects as needed in order to keep the department's operations running smoothly. This role will also support the Editorial Features editor and the Free Expression editor, along with their respective teams.

Responsibilities include handling administrative, clerical and financial tasks, such as processing freelance contributor invoices and managing freelance contracts.We're looking for a collaborative team player with a proactive, positive "can do" attitude, a strong work ethic and demonstrated administrative experience. This person should be an effective communicator who is excited about partnering with experienced and dedicated administrative colleagues to maintain a strong level of support for the Opinion section's daily operations. This position is based in our New York office.You Will:Assist Business Manager with office administration projects and basic support of business operations for Opinion, such as answering department phone calls, document scanning and printing, equipment maintenance, supplies, onboarding and offboarding of employees, coordinating IT requests, etc.Assist the Editorial Features and Free Expression teams with invoice and contract management, purchase orders, correspondence, calendar management, travel booking, assisting editors with expense report preparation, etc.Track freelance contributions for monthly and yearly financial reports.Manage the onboarding of new freelance contributors' payment information and compliance forms.Process freelance contributor payments and invoices in SAP.Manage freelance contracts by using the Adobe Sign to send, track and retain agreement documents.Assist the administrative team with sorting and delivering mail to the appropriate recipients in the office; open book galleys and review copies for the Books team; ship review copies to contributors.Act as the department liaison with IT to support editors and writers in resolving technology issues.Communicate and collaborate with team members to ensure seamless maintenance of office operations. This requires backing up team members during scheduled and unscheduled time off and leaves.You Have:7+ years of proven administrative experienceUndergraduate degree and/or equivalent work experience is preferredFamiliarity with WSJ Opinion is a plusKnowledge of and interest in current eventsStrong teamwork and collaboration skills are a mustVery detail-oriented with strong organizational skillsExcellent verbal and written communication skillsAbility to prioritize jobs, manage time, and work independentlyFamiliarity with using video conferencingAbility to communicate effectively and appropriately with a professional demeanor when dealing with VIP guests of the editorial boardConcur, Excel, SAP, Zoom, proficiency in G-Suite (Gmail, Google Calendar scheduling, Google Drive, Google Docs & Sheets, etc.) Adobe SignOur BenefitsComprehensive Healthcare PlansPaid Time OffRetirement PlansComprehensive Medical, Dental and Vision Insurance PlansEducation BenefitsPaid Maternity and Paternity LeaveFamily Care BenefitsCommuter Transit ProgramSubscription DiscountsEmployee Referral ProgramEqual Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/VetsReasonable AccommodationWe are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.Base Pay Range: $70,000 - $90,000