Administrative Assistant

Administrative AssistantThe Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide. The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program. The Washington State Library connects people to the power of libraries. As Washington's oldest cultural institution, the library's unique and rare collections date back to territorial days. Resources include historical print and digital compilations, collections of state newspapers and maps, state and federal government publications, and the Ask-a-Librarian service. The library benefits local libraries and their patrons through its consulting services, grants, subsidies, training, and programming.

Additionally, the Washington State Library provides services to state prison and state hospital libraries. OSOS also operates the Washington Talking Book & Braille (WTBBL) in Seattle, a library for people unable to read standard print.DutiesProvide administrative support for ILS Program Manager Tasks include:Supports Program Manager by managing their calendar and keeping them informed of significant and important tasks and activities requiring their review or action; collects and organizes information from ILS staff, communicates assignments, calls attention to deadlines, and obtains progress reports.Arranges for transportation and accommodations for Program Manager.Acts for or in the place of the supervisor and other professional staff at select WSL events.Prepares agendas for meetings, notifies conferees, attends meetings, takes notes of significant parts of discussion, and prepares minutes.Reviews the work of ILS staff for completeness to assure that input-output is in compliance with laws, rules, policies, procedures and standards.Supports the hiring, recruitment, and onboarding for new employees.Assists with other duties as assigned.Provide administrative support for the ILS Program Tasks include:Facilitates and contributes to specialized projects including but not limited to grant work, special collections, reentry resources, branch programming, and outreachCoordinates/schedules programming activities with external organizations and presenters for ILS branchesResearches program-related problems and develops solutions and/or recommendationsArranges for transportation and accommodations for ILS staffPrepares purchase requests and orders supplies, publications, and other materials for branches with manager approval.Provide administrative support to the ILS Admin Team Members Tasks include:Contributes to project work, including but not limited to grant work, document management, special collections, reentry resources, and outreach.Prepares purchase requests and orders supplies, publications, and other materials for branches with branch supervisor approval.Coordinates the management of the online file repository with Institutional Librarians.QualificationsRequired Qualifications:Two years of administrative support experience in any combination of the following: coordinating office operations, managing travel arrangement and payments, managing multiple calendars and projects, record keeping, bookkeeping, or budget monitoring, arranging payment for office expenses, planning and coordinating office and public events.Ability to read and write English language.Ability to efficiently use a personal computer and applicable software to successfully perform the essential functions of the position.Preferred/Desired Qualifications:A bachelor's degree in business administration, public administration, or closely allied field.Familiarity with SpringShare applications such as LibGuides and LibConnect.PLEASE READ: If you have gotten this far and are thinking you do not qualify, consider again. Studies have shown that members of historically marginalized and underrepresented communities, specifically women and people of color, are less likely to apply to jobs unless they clearly meet every single qualification. At the Office of the Secretary of State, we are dedicated to building a diverse and authentic work force with a foundation of belonging. If you are excited about this role and have relevant experience and skills, but question whether your experience aligns perfectly with every qualification in the job description, we encourage you to apply regardless. You may just be the ideal candidate this office needs.Supplemental InformationWORKING CONDITIONS Serves both internal and external customers; willingness to work with blind, visually impaired, DeafBlind, physically disabled, or reading disabled patrons. 5% King County premium pay is authorized. Special Requirements/Conditions of Employment:This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE) and is subject to the terms of the Collective Bargaining Agreement between the State of Washington, The Office of the Secretary of State, and the WFSE.How to ApplyRequired: To be considered for this position you must attach the following:Letter of interest describing how your experience and qualifications relate to the duties and qualifications of the position.Current resumeThree Professional references. Personal references will not be considered.You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered.All veterans must include a copy of your DD214 to receive preference in the hiring process. You must black out your social security number before attaching it to your application.The Office of the Secretary of State is an equal opportunity employer (EOE).

We do not discriminate on the basis of religion, age, sex, marital status, color, creed, national origin, political affiliation, military status, sexual orientation, gender identity, or any real or perceived sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should call .BenefitsMore than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Read about our benefits: The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g.

part-time); view the job posting for benefits details for job types other than full-time. Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs. Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses. Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction. The Washington State Employee Assistance Program promotes the health and well-being of employees.Retirement and Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed