Administrative Assistant/Office Manager

Administrative Assistant/Office ManagerFort Valley State University (FVSU), a state and land-grant institution of the University System of Georgia, invites applications for the position of Administrative Assistant/Office Manager.Fort Valley State University, the only 1890 land-grant university in Georgia, is a comprehensive institution that provides an education to over 2,800 students including graduate students. The university is located in the town of Fort Valley in Peach County, the original site of the state's peach industry. Its 1,365-acre (5.52 km2) campus is Georgia's second-largest public university in area.Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students, or employees on the basis of race, gender, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status.Job SummaryFort Valley State University Cooperative Extension Program (FVSU-CEP) is an educational resource dedicated to enhancing the quality of life for Georgians and beyond through researched based initiatives and programs.

The Family and Consumer Sciences (FCS) area focuses on helping families in acquiring the knowledge, skills, attitudes and changed behavior necessary to build strong resilient families through programs. Our content areas include human / child development, parenting health management/wellness, heirs' property, and energy efficiency.Fort Valley State University's Cooperative Extension Program is seeking an Administrative Assistant/Office Manager for the Family and Consumer sciences area. The Administrative Assistant/Office Manager will be a detailed oriented and organized individual who will provide direct professional, administrative and budget support for the Family and Consumer Sciences area.Major DutiesKnowledge and ability to perform modern administrative office management procedures and systems inclusive but not limited to emailing, scanning, etc.Functions as a primary point of contact and liaison for clients/visitors, department and staff members.Ability to manage multiple tasks, organize work and balance time demands with minimalCompose, prepare, and modify documents such as memos and other correspondence when necessary.Plan and attend meetings to take detailed minutes for distribution as requestedSchedule and coordinate meetings, appointments and travel arrangements whenProcess electronic requisitions/contracts.

Travel and expense reports through PeopleSoft for FCS Cooperative ExtensionAssist with extension program and events coordinationProcess Personnel Action Notices for hiring student workersMay act as or support facilities coordinator (Childcare and Family Development Center)Retrieve mail from campus post office as well as distribute mail to various office asPerforms other duties asKnowledge Required by the PositionKnowledge and ability to operate administrative office managementStrong verbal and written communications skills; ability to plan andExcellent time management and the ability to prioritize work while paying attention to detail and accuracy.Ability to maintain confidentiality of work-related information andExperience in using office equipment such as computer, scanner, fax machine,Ability and willingness to attend training and workshops to enhance jobShould be flexible with the ability to adapt toWork EnvironmentTypically, climate-controlled officeTravel required-Some overnight travel for trainings/conferences.Evening/night/weekend work occasionallyWorking outdoors occasionally at farmers markets, health fairs and communityPhysical RequirementsThe employee is required to sit and utilize a computer / monitor withRequired to stand or walk (i.e., some Extension Programs, deliveries to other departments) Frequently required to reach with hands and arms.May lift and / or move up to 25 pounds and occasionally up to 40Minimum QualificationsAssociate's degree in a related fieldThree years or more of relevant experiencePreferred QualificationsBachelor's degree in a related fieldExperience in an educational settingThe University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.