Administrative Assistant

Administrative AssistantOakland International Academy is looking for a warm, organized, and dependable Administrative Assistant to be the heart of our school office. This role is the first point of contact for students, families, and visitors - and plays a critical part in keeping daily operations running smoothly.What You'll Do:Serve as the front-line welcome for students, parents, and visitors, maintaining a positive and professional office environmentAnswer phones, route calls, and respond to inquiries with care and professionalismManage student records, absences, tardies, and lunch paymentsSupport state reporting requirements including MCIRS, MSDS, and similar submissionsAssist with newsletters, parent communications, and promotional materialsMaintain the school calendar and provide administrative support to building leadershipOnboard new staff into Timeclock and distribute payrollAttend meetings, take minutes, and handle general office duties as neededWhat We're Looking For:Strong interpersonal and communication skills - written and verbalProficiency in Microsoft Word and ExcelExcellent organizational and multitasking abilitiesAbility to handle confidential student information with discretionCalm and professional demeanor when working with students, staff, and frustrated parentsFamiliarity with standard office equipmentArabic language preferredMust pass criminal background clearanceCompensation & Benefits:Competitive payHealth, dental, and vision insurance401(k), paid time off, tuition reimbursement, and employee assistance programSchedule: Monday - Friday, 8-hour shiftIf you're a people person who thrives in a fast-paced school environment and takes pride in keeping things organized, apply today and join the OIA team.