Administrative AssistantUnder the supervision of a Department Director or comparable level executive, performs varied and responsible administrative and clerical tasks, and other related work as required.Essential FunctionsRelieves an administrator of a variety of administrative and clerical detailReceives, greets, and screens a variety of visitors and telephone calls and makes appropriate referralsConducts special studies; prepares administrative reportsTypes reports and other materialsCommunicates information on established agency programs and proceduresAssists department directors on administrative problems and proceduresStudies and evaluates operating programs and procedures and assists in the installation of new programs and proceduresIndependently analyzes dataAssists in budget preparationComposes correspondence and procedural memorandaPrepares reports; monitors attendance records, processes industrial claims, and certain aspects of payrollMaintains confidential and administrative filesMarginal FunctionsMay perform dispatching duties and/or supervise staffPerforms other related work as requiredMinimum QualificationsGraduation from high school and completion of 48 semester units of general education from an accredited college or universityTwo years of responsible professional experience in relieving an administrator of assigned administrative detail, analyzing data and problems and making recommendations; and independently preparing reportsBilingual skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plusEquivalent combinations of education, training and experience will be consideredKnowledge And AbilitiesKnowledge of principles, problems and methods of public administration, including personnel and fiscal management; office management principles and basic accounting skills; methods and procedures; administrative survey techniques and skill in their application; statistical and research methods.Ability to reason logically and analyze problems of organization and management; carry out assignments without detailed instructions; communicate effectively, both orally and in writing (or with audio and visual capacities); type 55 wpm (word processing experience highly desirable); maintain confidentiality.