Administrative Assistant - Nursing Associate ProgramProvides comprehensive administrative support to the nursing program faculty, staff, and students while facilitating course delivery and program operations. Serves as the primary point of contact for nursing program inquiries and ensures smooth daily operations through coordination of academic activities, student services, and administrative functions. May accompany the Program Director, Nursing Undergraduate-Department Head, or Division Head to meetings and handle external communications with clinical partners.Key Responsibilities:Communication Management: Respond promptly to daily communications via email and voicemail, addressing inquiries promptly and professionally.Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of admission activities.University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies.Special Projects: Execute special projects assigned by the President or supervisor.Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations.Assigned Duties: Undertake other assigned duties as required.Maintain paper and electronic filing systems for records, correspondence, and program materialsManage program calendars, schedule appointments, and coordinate meetings and conferencesOpen, sort, and distribute incoming mail and materialsPrepare correspondence, reports, and presentations for program leadershipAssist program leadership by attending meetings and recording minutesParticipate in data collection and reporting activitiesAssist prospective and current students with admissions, program requirements, and general inquiriesMaintain student records including academic files, clinical documentation, and immunization recordsTrack student progression and assist with advising schedulesCoordinate student orientation sessions and information meetingsProvide administrative support including scheduling, meeting coordination, and correspondenceMaintain faculty files including credentials, certifications, and continuing education recordsSchedule guest speakers, simulation lab activities, and special eventsOrganize recruitment events, open houses, and career fairsAssist the Marketing Department with information for program website content and social media presenceCoordinate accreditation documentation and prepare materials for site visitsServe as liaison between nursing programs and other university departmentsRespond to phone calls, emails, and walk-in inquiries promptly and professionallyCommunicate program updates to students, faculty, and external partnersAssociate's degree/bachelor's preferred or equivalent administrative experience2-3 years of administrative support experience, preferably in higher education or healthcareProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Excellent organizational and time management skillsStrong written and verbal communication abilitiesAttention to detail and ability to maintain confidentialityCritical thinking, complex problem solving, judgment and decision-making abilities.Excellent customer service skills.Ability to work with highly sensitive or confidential information.Ability to meet deadlines and work well under pressure.Ability to work in a team environment as well as independently and be self-driven.Familiarity with learning management systems (Canvas, Blackboard)Knowledge of nursing program accreditation standardsExperience with student information systemsEnglish/Spanish language fluency required.Local applicants only.
Onsite. English language fluency required (speak, write, read). Spanish required.Schedule: 2 days from 8am to 5pm, 2 days from 12pm to 9pm and alternate on Fridays.Campus closes at 7:00pm on FridayJob Type: Full-time