Administrative AssistantZaytinya is hiring for an Administrative Assistant Position in Flatiron, New York City. Base pay starts at $22/hr.José Andrés restaurants have always been centered around our original mission, Change the World through the Power of Food! From fast-casual to fine dining and everything in between, TFG'ers know they all play a critical role in the overall success of our brands.
We are looking for a part-time hourly HR Administrator to join our Team in our mission to Change the World through the Power of Food! The position will report directly to the People Director.Job DescriptionServe as liaison between BOH and FOH (Executive chef, Sales Team, Booking, Production)Input and communicate weekly work schedules for the back-of-house team membersMaintain communication with Chef regarding menus and quantifications. Adjust on a rolling basis as neededUpdate and maintain catering system database of menu itemsReconcile invoices for BOH staffingReconcile and submit monthly expensesFollow up with the Executive Chef about vendor invoices and submit to accounting once approvedPlace orders for specialty ingredients with vendorsCreate event binders for the onsite event teams, including printouts of the site menu, staffing needs for the event, and equipment listsTake photos of dishes prepared during tastings for later referenceCoordinate all R&M vendor calls for service during regular office hoursManaging building access and PTW logs.Monitoring office supplies and ordering new stationery as required.Conduct audits on employee files/paperworkPerform weekly AP tasks, including invoice entry in the restaurant management systems like Compeat and CraftableAdministrative assistance with document verification, clocking in/out, PTO submission, hourly payroll processingManage the hourly staffing process, including recruiting, interviewing, hiring, and onboardingMaintain internal records by preparing, issuing, and filing documentationEnsure orientations and training schedules are followed consistentlyProtect the organization's value by keeping information confidential.QualificationsProven track of Hospitality/ Restaurant experiencePeople-oriented and results-drivenKnowledge of restaurant systems and databasesExcellent active listening, negotiation, and presentation skillsCompetence to build and effectively manage interpersonal relationships at all levels of the company