Administrative Assistant

Admin Assistant

Onsite in Midtown NY

25-27/hr

Contract : Role is slated for 11/16-12/24 and will pick up again for 2nd semester on 1/4/27

Full-time, 35 hours- 7:30-3:30PM, will also require a few days for events at 6-8PM

Industry: Higher Ed

Qualifications

Bachelor's degree highly preferred.

Candidates with relevant administrative, receptionist, office coordination, hospitality, or higher education experience will be considered in lieu of a degree.

2+ years of administrative, receptionist, or office support experience preferred.

Strong verbal and written communication skills.

Professional, polished demeanor with excellent interpersonal skills.

Ability to interact effectively with faculty, staff, students, vendors, and visitors.

Strong organizational skills with the ability to manage multiple priorities simultaneously.

Proficiency with MS

Experience supporting events, meetings, catering coordination, or vendor management is highly preferred.

Desired Attributes

Professional and highly dependable

Friendly, welcoming, and customer-focused

Articulate and confident communicator

Detail-oriented and resourceful

Team-oriented with a willingness to assist wherever needed

Able to thrive in a fast-paced academic environment

Job Description:

Our higher education client is seeking a professional, polished, and service-oriented Administrative Assistant / Receptionist to serve as the first point of contact for faculty, staff, students, and visitors. This individual will manage the reception area while providing administrative support to approximately 70 faculty and staff members within a fast-paced academic environment.

The ideal candidate will be highly organized, articulate, and proactive, with a strong customer service mindset and the ability to balance multiple priorities. This role also offers the opportunity to assist with special events, conferences, vendor coordination, and departmental operations.

Key Responsibilities

Serve as the primary receptionist, greeting visitors and directing inquiries in a professional and courteous manner.

Manage the front desk and maintain a welcoming, organized reception area.

Provide administrative support to approximately 70 faculty and staff members.

Answer and route phone calls, emails, and visitor inquiries.

Coordinate catering orders and logistics for meetings, events, and departmental functions.

Work with external vendors regarding deliveries, services, and event-related needs.

Assist the Events Manager with planning and executing conferences, meetings, and special events.

Schedule appointments, meetings, and conference room reservations as needed.

Support general office operations,

Handle sensitive and confidential information with discretion and professionalism.