Administrative Assistant

Renowned daily newspaper is seeking an Administrative Assistant to provide essential support to executives and teams by managing daily operations, coordinating communications, and ensuring organizational efficiency. This role requires exceptional attention to detail, strong multitasking abilities, and the professionalism to handle confidential information while collaborating across departments.

Key Responsibilities

• Manage calendars, schedule meetings, coordinate travel arrangements, and organize appointments.
• Prepare and maintain correspondence, reports, presentations, meeting materials, and business documents.
• Monitor and respond to emails, phone calls, and inquiries while providing administrative support to leadership.
• Maintain accurate filing systems, records, and confidential documentation.
• Coordinate meetings, conference room logistics, and special events.
• Process invoices, expense reports, purchase orders, and other administrative records.
• Support onboarding activities, employee documentation, and administrative HR functions.
• Serve as a primary point of contact between internal teams, vendors, and external partners.
• Track projects, deadlines, and follow-up items to support team objectives.
• Perform general office administration and other duties as assigned.

Qualifications

• Associate's or Bachelor's degree preferred.
• Minimum of 2 years of experience in an administrative, executive support, or office coordination role.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational, time management, and multitasking abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Detail-oriented with a commitment to accuracy and quality.

Preferred Qualifications

• Experience supporting senior leaders or executive teams.
• Familiarity with corporate, media, or broadcast environments.
• Ability to prioritize multiple tasks and work independently in a fast-paced setting.
• Strong problem-solving skills with a customer service-focused approach.