Administrative Assistant

Position: Administrative Assistant

Location: New York City, NY

Onsite: 5 days onsite

About the job:

A leading global private equity investment firm is seeking a polished, detail-oriented Junior Administrative Assistant to support a team in its New York City office. This is an excellent opportunity for an administrative professional who enjoys being part of a collaborative team, takes pride in delivering high-quality support, and is looking to build a long-term career in administration.

The Administrative Assistant will provide day-to-day support to a team of investment professionals, helping ensure seamless operations through strong organizational skills, proactive communication, and exceptional attention to detail.

Responsibilities:

• Provide administrative support to a team of 7–9 investment professionals, including Managing Directors and senior-level team members.
• Manage complex calendars, coordinate meetings, and proactively identify and resolve scheduling conflicts.
• Arrange domestic and international travel, including flights, hotels, transportation, itineraries, and agendas.
• Prepare and submit expense reports while ensuring accuracy and timely processing.
• Coordinate internal and external meetings, including conference rooms, catering, video conferencing, and meeting materials.
• Assist with the planning and execution of team events, off-sites, and larger firm meetings.
• Prepare and edit professional presentations, documents, and spreadsheets using Microsoft Office.
• Handle confidential information and correspondence with discretion and professionalism.
• Anticipate the needs of the team, stay ahead of upcoming priorities, and provide reliable day-to-day administrative support.

Qualifications:

• 2-5 years of administrative experience in a professional or corporate environment.
• Experience supporting senior-level professionals is strongly preferred.
• Financial services or private equity experience is a plus, but not required.
• Exceptional attention to detail with a strong emphasis on accuracy and thoroughness.
• Excellent written and verbal communication skills with a polished, professional demeanor.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Proactive, resourceful, and able to anticipate needs before they arise.
• Advanced proficiency in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint.
• Experience with Concur and Salesforce is a plus.
• Bachelor's degree required