Administrative Assistant

Our client, a leading firm in Long Island City, NY is seeking a highly organized, proactive, and reliable Administrative Assistant to provide high-level administrative and operational support to senior leadership. This is a great opportunity for someone who enjoys being the go-to person, managing multiple priorities, coordinating with clients, vendors, suppliers, and internal teams, and keeping projects moving from start to finish.

Do not wait to apply after reading this description a high application volume is expected for this opportunity.

Responsibilities:

• Manage multiple active client projects and keep track of where each stands.
• Communicate directly with residential and corporate clients regarding quotes, scheduling, project status, pickups, deliveries, and questions.
• Prepare and send quotes based on pricing provided by the owner and follow up on approvals.
• Coordinate furniture pickups, deliveries, and service appointments.
• Order and track fabrics, hardware, materials, and other project supplies.
• Work closely with vendors, suppliers, drivers, the foreman, and production staff to keep projects moving.
• Follow up on outstanding items, deadlines, materials, and project completion without needing to be reminded.
• Prepare work orders and maintain accurate project files, notes, approvals, and documentation.

Qualifications:

• Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• A proactive, follow-through-oriented approach—you naturally keep track of what needs to happen next.
• Strong attention to detail and accuracy. xhqgsiq
• Ability to communicate professionally with clients, vendors, and team members.