Administrative Assistant

LOCATION: New York, NY (in office Monday-Friday)

HOURS: 8:45AM-5:30PM with some flexibility

COMPENSATION: $100-110K (DOE) + Discretionary Bonus + Great Benefits/Perks

BACHELOR'S DEGREE: Required

Our client, a Private Equity firm located in Midtown, Manhattan, is seeking an organized, detail-oriented, proactive and diligent individual to join the team. They are looking for a mature candidate who is able to adapt and think on their feet. As an Assistant, you will be expected to perform administrative and office support activities for multiple professionals in a fast-paced environment. There will be a lot of interacting, organizing, sorting, and tracking in this role.

Responsibilities of the Administrative Assistant

• -Manage complex, heavy calendars for multiple team members, prioritizing and resolving scheduling conflicts
• -Book and coordinate internal and external meetings via Zoom and Teams
• -Arrange domestic and international travel, including flights, hotels, car services, and dinner reservations
• -Prepare and process monthly travel and expense reports in a timely and accurate manner using Concur
• -Maintain comprehensive and accurate records for the team
• -Communicate with executives and their assistants in a professional and effective manner across offices
• -Perform data entry via Salesforce, maintaining contacts in Outlook, and scanning documents
• -Prepare confidential correspondence, presentations and other documents for meetings
• -Provide back-up support to other admins during vacations

Requirements of the Administrative Assistant

• -2–4 years of administrative experience supporting a team (MD, Principal, VPs, Associates), ideally in financial services
• -Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) Concur,
• -Salesforce and AI platform experience a plus
• -Maintain the highest level of discretion and confidentiality in all matters
• -Ability to thrive in a fast-paced, rigorous work environment
• -Poised and professional but also friendly and resourceful
• -Strong written and verbal communication skills, strong attention to detail
• -Punctual, proactive, dependable, and highly organized
• -Demonstrate initiative, ownership of responsibilities
• -Ability to work both independently and collaboratively as part of a close-knit team in NYC