Administrative Assistant

Our client, a leading firm in Long Island City, NY is seeking a highly organized, proactive, and reliable Administrative Assistant to provide high-level administrative and operational support to senior leadership. This is a great opportunity for someone who enjoys being the go-to person, managing multiple priorities, coordinating with clients, vendors, suppliers, and internal teams, and keeping projects moving from start to finish.

Check out the role overview below If you are confident you have got the right skills and experience, apply today.

Responsibilities:

• Manage multiple active client projects and keep track of where each stands.
• Communicate directly with residential and corporate clients regarding quotes, scheduling, project status, pickups, deliveries, and questions.
• Prepare and send quotes based on pricing provided by the owner and follow up on approvals.
• Coordinate furniture pickups, deliveries, and service appointments.
• Order and track fabrics, hardware, materials, and other project supplies.
• Work closely with vendors, suppliers, drivers, the foreman, and production staff to keep projects moving.
• Follow up on outstanding items, deadlines, materials, and project completion without needing to be reminded.
• Prepare work orders and maintain accurate project files, notes, approvals, and documentation.

Qualifications:

• Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• A proactive, follow-through-oriented approach—you naturally keep track of what needs to happen next.
• Strong attention to detail and accuracy.
• Ability to communicate professionally with clients, vendors, and team members.