Administrative Assistant

We are currently recruiting an Administrative Assistant for a New York State Agency office located in the financial district of New York, NY. On-site presence is required. The duration is at least 2 years with good potential for extension, based on performance and attendance.

The Administrative Assistant will be expected to be able to function with a great degree of independence in providing administrative and/or customer service support. An ability to function in a fast-paced and results driven environment is critical.

Job Duties:

• Answer, direct and screen incoming calls for the Deputy and Assistant Deputy, take messages, refer to appropriate staff, and follow up to ensure timely response.
• Handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
• Knowledge of office administration and management; proper grammar, punctuation and spelling; business communications, sending out industry emails, maintaining reports and ability to take notes is necessary.
• Sorting and distributing incoming and outgoing business unit mail, including but not limited to opening, time stamping mail, reading, and routing incoming mail by delivering mail to supervisors’ desk, recording/logging mail received in a tracking report, keeping necessary records and completed forms.

In addition, the candidate must possess and/or have the ability to:

a. Work individually and as part of a team.

b. Excellent verbal communication and interpersonal skills.

c. Take and disseminate accurate information.

d. Track and manage reporting projects without daily oversight.

e. Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment.

f. Proficiency with Microsoft 365, including working experience with Microsoft O365.

g. Manage varied tasks as assigned.

Desired skills:

• High School Diploma or Equivalency
• One year of experience in administrative support (including answering phone calls, handling information requests, preparing correspondence, receiving visitors, scheduling meetings, sorting and distributing mail, and maintaining reports and records)
• One year of experience using Intermediate Microsoft Excel skills (pivot tables, mail merge, formulas to compare spreadsheets)

Pay range: $21/hour - $25/hour

Garnet River LLC is an Equal Employment opportunity/Affirmative Action (EEO/AA) employer. Minorities/Female/Disabled/Veteran (M/F/D/V)