Administrative Assistant

Company Description RM Interior Concepts LLC is an interior design and consulting company that focuses on creating functional and visually appealing spaces for residential and commercial clients. The team collaborates closely with clients to understand their needs, preferences, and budget, delivering customized design solutions. RM Interior Concepts oversees projects from concept through completion, coordinating materials, vendors, and timelines. The company values professionalism, attention to detail, and reliable customer service, and seeks team members who support these standards.

Role Description The Administrative Assistant is a full-time, on-site role based in Nanuet, NY. This role supports daily office operations, including managing calendars, scheduling appointments, organizing files, and maintaining records. The Administrative Assistant will handle phone calls, emails, and visitor inquiries, ensuring professional and timely communication. Responsibilities include preparing documents, assisting with basic bookkeeping or data entry, coordinating with vendors and clients, and supporting executive leadership with administrative tasks. The role also involves maintaining office supplies, helping with project-related paperwork, and contributing to a smooth and efficient workplace.

Qualifications

• Strong administrative assistance and executive administrative assistance skills, with experience supporting day-to-day office operations.
• Professional phone etiquette and clear communication skills for interacting with clients, vendors, and internal team members.
• Solid clerical skills, including filing, document preparation, data entry, and basic recordkeeping.
• Ability to use office software and tools (e.g., email, calendars, spreadsheets, and word processing applications).
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks and priorities.
• Reliable, punctual, and comfortable working on-site in a small business environment.
• Prior experience in an administrative or office support role preferred; experience in design, construction, or related fields is a plus.
• High school diploma or equivalent required; additional training or coursework in office administration is beneficial.