Administrative Assistant

Administrative AssistantThe Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. This position is directly supervised by the Regional General Manager or, in a corporate setting, the Executive Assistant.Summary of Essential Job Functions/ResponsibilitiesComputer Use: Utilize computers for database management, word processing, and other applicationsTelephone Handling: Answer calls, provide information, take messages, or redirect callsDatabase Management: Create, maintain, and enter information into databasesFiling Systems: Organize and manage paper and electronic filing systems, update documents, and maintain recordsOffice Equipment: Operate and arrange repairs for office equipment like fax machines, copiers, and phone systemsVisitor and Call Handling: Greet visitors and handle their inquiries or direct them as neededScheduling: Maintain scheduling and event calendars, and confirm appointmentsDocumentation: Complete forms according to company procedures, and make copies of correspondence or other materialsAdditional Duties: Perform other related tasks as assignedQualificationsComputer Skills: Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint)Experience: Prior experience in a fast-paced environmentEducation: High School Diploma or GEDExperience: At least 1 year in an administrative support role within a professional settingCommunication Skills: Strong verbal and written communication skillsAdministrative Knowledge: Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form designEffective Communication: Ability to communicate effectively based on the audience's needsOrganizational Skills: Strong organizational and time management abilitiesBenefits401(k) with Company MatchSafety BonusHealth insurance – Medical/Prescription DrugDentalVisionHealth Savings AccountWellness StipendPaid Life insurancePaid Long-Term Disability InsurancePaid Short-Term Disability InsuranceAdoption Assistance (Financial)Adoption & Fertility Navigation SupportPaid Time OffPaid HolidaysReferral ProgramEmployee Assistance ProgramEmployee DiscountTuition reimbursementEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.