Administrative Assistant

Administrative Assistant

Pharma Co.

Morris County, NJ

Total Compensation: to $85k

• Offer administrative and operational activity support for the US business in the areas of Operations, HR, Finance, Quality, Regulatory, and General Admin when needed.
• Ensure HR systems and policies are kept up to date and implemented effectively and efficiently.
• Manage onboarding of new employees and exit process for terminating employees.
• Develop and maintain employee personnel filing system.
• Budget and expense management for office related items.
• Point of contact for all employee questions regarding benefits, policies, and other inquiries.
• Provide backup to office admin on various administrative tasks including but not limited to; opening and distributing mail, answering phones, routing messages to the proper personnel, booking rooms for company meetings, assist with travel arrangements, ordering and maintaining office supplies/inventory, etc.
• Verify US based purchasing needs by managing PO development and process.
• Support operations team, by maintaining inventory tracking and managing shipments from various sites across our global network.
• Responsible any other duties, which may be assigned by Senior Management.
• Review Privacy inbox and Compliance inbox on daily basis.

Requirements:

Bachelor’s degree required

• 7 to 10 years’ experience
• Ability to oversee and manage multiple priorities.
• Effective communication capabilities – verbal and written to external and internal contacts and customers.
• Schedule and Time management - ability to balance work and schedule with business requirements.
• New Jersey Notary Public License a plus