Administrative AssistantBlue Sky Innovative Solutions is seeking a qualified full-time contracted Administrative Assistant for a new opportunity to support our mission-critical government customer. LOCATION: Milwaukee, WI – on-site at a federal government facilityEssential Functions, Duties, and ResponsibilitiesCompose and type correspondence, documentation, and mailing labels, and enter data from paper or electronic forms into databases and spreadsheetsCopy data between records, file documents accurately, and maintain organized hard-copy and electronic filing systemsReceive, sort, and distribute incoming mail; prepare outgoing mail including overnight and online express servicesPhotocopy, scan, and process documents using standard office equipmentMaintain shared drive file folders for completed Facility Security Assessments, assessment databases, and Facility Security Committee memorandumsMeeting & Communication CoordinationSchedule and set up conference rooms, coordinate teleconferences, and disseminate meeting informationAttend meetings as requested, prepare and distribute agendas, take detailed minutes, and circulate notes to appropriate personnelCoordinate and distribute interoffice communications to keep teams alignedOperations & Resource ManagementAssist with inventory, purchasing, and distribution of routine office suppliesCollect and report Government Owned Vehicle mileage and maintenance information on a monthly basis or as neededMaintain, issue, and control facility keys through formal issuance, hand receipt, and inventory proceduresPerform timekeeping duties including entering, reviewing, and maintaining payroll records for your assigned areaMake travel arrangements (including critical incident travel) and coordinate transportation, lodging, and off-site meeting facilitiesSupport regional emergencies, taskings, and special projects as directedPerform Human Resources administrative functions and tasks as assignedReporting & Program SupportAssemble and disseminate routine reports at the frequency determined by on-site leadershipTrack assigned case control numbers, ensuring all reports are completed, submitted, and routed for appropriate review and approvalProvide support to the Security Management Branch, including assistance with facility portfolios, protective security officer inspection reports, and database/spreadsheet maintenanceIT & Help Desk LiaisonServe as the liaison between field personnel and the help desk for IT, telephone, and related service issuesInitiate, follow up on, resolve, and close out trouble tickets and help desk requestsPerforms related work as assigned.Minimum QualificationsMinimum of 5 years of administrative assistant experienceExperience working extensively with the Microsoft Office Suite and several government-specific systems. Proficiency in the following is expected: Microsoft Word, Excel, Outlook, PowerPoint, and Access, Microsoft Edge, Internet Explorer, and Google Chrome, Adobe Acrobat and Microsoft Teams.Government systems including ITMS, GSA Fleet Vehicle system, WebTA, LEIMS, and agency help desk and catalog platforms (training provided as needed)Must have strong command of the English language, including grammar, spelling, composition, and vocabularyAccurate typing and exceptional attention to detailStrong organizational skills with the ability to compile and organize reports from multiple sourcesWorking knowledge of standard office equipment and proceduresExcellent written and verbal communication skillsResourcefulness and the ability to thrive in a fast-paced environmentProfessionalism and the interpersonal savvy to interact effectively with colleagues, government personnel, and external contactsReliability in meeting both planned and unplanned deadlinesA proactive, self-directed work style with soundClearancePublic TrustCertificationN/AEducationHigh School DiplomaHours of OperationThe worksite location will be performed predominantly at the Government offices during core business hours of 8 - Monday – Friday, 7:30 AM – 4:00 PM., Monday through Friday on a regular 40 hour per week schedule unless otherwise required by the Manager.Physical, Mental, and Environmental ConditionsMust have the use of sensory skills to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls.
Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.Conditions of EmploymentMust be legally authorized to work in the United States of America. Sponsorship will not be a part of this contract.
U.S. citizenship (required for federal suitability determination)Must successfully complete a Blue Sky and customer background screening.About Blue SkyBlue Sky Innovative Solutions (Blue Sky) assists its federal, state and local, and commercial clients with solving their toughest challenges in the areas of IT Infrastructure Support and Engineering; Application Development and Maintenance; Program and Project Management; and Management Consulting. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.