Administrative Assistant

Administrative AssistantWe are seeking an organized and efficient Administrative Assistant to join our team in Milpitas, United States. The ideal candidate will provide crucial support to our office operations, ensuring smooth day-to-day functioning and contributing to the overall success of our organization.ESSENTIAL DUTIES AND RESPONSIBILITIES:Manage calendars, schedule meetings, and coordinate travel arrangements for executivesAnswer and direct phone calls, respond to emails, and handle correspondencePrepare and edit documents, reports, and presentations using Microsoft Office SuiteMaintain accurate and up-to-date filing systems, both digital and physicalPerform data entry tasks and maintain databases with high attention to detailAssist in planning and coordinating office events and meetingsManage office supplies inventory and place orders as neededGreet visitors and provide a professional first point of contact for the officeSupport other departments with various administrative tasks as requiredTroubleshoot minor office equipment issues and coordinate with IT for more complex problemsQualificationsREQUIRED:High school diploma or equivalent required; Associate's degree in Business Administration or related field preferred1-3 years of administrative experience in a professional office environmentSKILLS:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)Excellent organizational skills and ability to prioritize tasks effectivelyStrong written and verbal communication skillsAbility to multitask and manage time efficiently in a fast-paced environmentProven problem-solving skills and attention to detailProfessional demeanor and a customer-service oriented attitudeAbility to maintain confidentiality and handle sensitive information with discretionFlexibility to adapt to changing priorities and deadlinesAbility to commute to the Milpitas office regularly