Administrative Assistant

Administrative AssistantMidway University is seeking a detail-oriented, personable part-time Administrative Assistant to support the Vice President of Athletics and the athletics program. This is a newly created position, offering the right candidate a unique opportunity to help shape how the department runs day to day. You'll be the organizational backbone of the Athletics Office — keeping schedules on track, communications flowing, and compliance with paperwork in order — while the role grows alongside the department's needs.Key ResponsibilitiesManage the Athletic Director's calendar, correspondence, and meeting schedulingServe as a first point of contact for coaches, student-athletes, parents, and campus visitors calling or visiting the Athletics OfficeMaintain and organize department files that may include student-athlete eligibility, and compliance documentationAssist with scheduling of games, practices, facility use, and transportation logistics in coordination with coaches and Assistant Athletic DirectorsPrepare and distribute department communications (memos, newsletters, game-day notices)Support budget tracking, purchase requests, and invoice processing for the departmentHelp coordinate athletic events, including game-day administrative support as neededAssist with data entry and recordkeeping for rosters, statistics, and department recordsSupport special projects and departmental initiatives as they arisePerform other administrative duties as assigned — this role will evolve as the department identifies additional needsQualificationsHigh school diploma required; associate or bachelor's degree preferred1+ years of administrative or office support experience (experience in a school, athletics, or nonprofit setting a plus)Strong organizational skills and attention to detailExcellent written and verbal communication skillsProficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new software/databasesAbility to handle confidential information with discretionGenuine interest in athletics and student developmentReview of applications will begin immediately and continue until the position is filled.Midway University is an equal opportunity employer.