Administrative Assistant

Administrative AssistantAdministrative Assistant will assist the Executive Assistant to the CEO by supporting the daily office operations by managing schedules, coordinating communications, preparing documents, and ensuring efficient workflow for managers and teams. This role includes calendar management, drafting correspondence, organizing meetings, maintaining records, and providing general administrative support to keep the department running smoothly and efficiently.Core Responsibilities include but are not limited to the following:Manage calendars, schedule meetings, and coordinate conference rooms.Draft, proofread, and send emails, memos, and business correspondence.Prepare meeting agendas, take minutes, and distribute follow-up actions.Maintain organized filing systems and accurate records.Coordinate travel arrangements and event logistics.Support office operations, including supply management and vendor coordination.Details of Education and Special Skills Required:Associates degree required; bachelor's preferredMinimum of 3-5 years of administrative or executive support experience, preferably supporting senior leadership or CEO.Healthcare, nonprofit or corporate environment experience preferred.Excellent verbal & written communication skills with strong organizational and time management abilities.Ability to handle highly confidential and sensitive information with discretion.Strong attention to detail and accuracy.Exceptional notetaking & minute-taking skills with ability to accurately document discussions, decisions, action items and meeting outcomes.Ability to prepare, edit, and distribute meeting minutes timely and efficiently.Strong proof reading and document formatting skillsAbility to prioritize multiple tasks and meet deadlines in a fast-paced environment.Ability to work independently and exercise sound judgment.Must be proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams and or Zoom)Special Requirements:Bilingual (English/Spanish or English/Creole) preferred