Admin AssistantReports to: General ManagerDepartment: G & AStatus: Regular Full Time Position – Exempt/SalaryPosition Value PropositionSupport project teams with daily administrative efforts to support needs of project, document control, purchase order for small buys, communicating with trucking companies, and vendors. Run reports out of Strumis and manage creating data reports for Management to review.Key Performance Objectives/ResponsibilitiesPurchase small components, supplies and parts from vendors.Issue purchase orders as directed by department manager or purchasing agent.Maintain a purchase tracking system using an Excel spreadsheet.Evaluate vendor quotes.Communicate with vendors, trucking companies, and Project Management teamMTR and shippersAdditional duties may be required as needed by Department Manager.Coordinate material movement from time of purchase.Complete waivers and liensMaintain schedules and deadlines on a timely mannerCore Competencies:Business AcumenConflict ManagementCustomer FocusDecision QualityDrive for ResultsFunctional Technical SkillsNegotiatingPlanningTime ManagementWritten CommunicationsWork ExperienceHigh School Diploma or equivalent and at least 1 year of related experience.Specialized KnowledgeAs outlined in the Core Competencies, an individual must have thorough knowledge and an advanced understanding of each competency above in order to carry out the essential functions of this position. Specialized Knowledge is also required in the following areas:Software & TechnologyPersonal Computer; phone; Computer Software includes: MS Windows /10, MS Office Word, Excel, Microsoft Project and Outlook, Stru-Mis.Experience with Oracle, Sage and / or Timberscan is a plus.Work EnvironmentWork is performed indoors in a climate controlled office environment.
Ability to sit and/or stand for long periods of time throughout the day.