Administrative Assistant- McLean

Administrative AssistantWe are seeking a highly organized and motivated Administrative Assistant to join our growing design-build landscape firm. The ideal candidate will provide comprehensive administrative support to the office while also assisting with production-related administrative duties that help keep projects moving smoothly from design through installation. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with staff, clients, and vendors.

A background in construction, landscape design, or a related field is preferred but not required.McHale Landscape Design is a residential landscape architecture company and design-build firm dedicated to designing and constructing extraordinary residential gardens, pools, outdoor living areas, and home additions. Since 1981, the firm has designed, constructed, and planted residential projects throughout D.C., Maryland and Virginia, including more than 400 award-winning landscapes.Administrative Production SupportAssist project managers and production staff as neededAssist in generating estimates, proposals, contracts, and invoicingTrack and update project pipeline status, timelines, and deadlinesPrepare job packets, and project documentation for TeamSupport the coordination of client, vendor, and lead documentation with the corporate officeMaintain databases for materials, suppliers, and subcontractorsSchedule, track, and maintain utility location tickets (Miss Utility/811)Assist with the facilitation of permitsGeneral Administrative DutiesAnswer and direct phone calls, emails, and client inquiries in a professional mannerAct as the primary point of contact for leads, gathering key information and directing them to the appropriate sales team memberMaintain company calendars, schedule meetings, and coordinate appointmentsPrepare and organize documents, reports, and presentationsManage filing systems (electronic and paper) to ensure records are accurate and up to dateTrack and order office suppliesYou Will Be A Great Fit If You Have:Associate's degree or higher from a college or university; or equivalent combination of education and related experience.2+ years' experience working in a professional business environment supporting administrative assistant dutiesExperience working in a professional service environment a plus.Ability to work in-office Monday – Friday 8:00 am to 4:30 pmProven experience as an administrative assistant or in a related administrative roleExcellent organizational and multitasking skills with strong attention to detailProficiency in Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn and adapt to new technologiesStrong written and verbal communication skillsAbility to work independently and as part of a team in a fast-paced environmentWhat We Offer:Competitive PayDiscretionary BonusesComprehensive benefits: medical, dental, and vision insurance along with life, short-term, and long-term disability insurance is available for all full-time employeesPaid time off and holidays