Administrative Assistant - Materials Science and Engineering

Administrative Assistant (Senior Support)The Department of Materials Science and Engineering is seeking a well-organized, detail-oriented individual to fill the position of Administrative Assistant (Senior Support). This position provides administrative support to a faculty member that includes managing the operational activities of their research group and overseeing the coordination of a variety of annual conferences and meetings.Responsibilities include:Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unitGreet visitors and provide information; review, respond to, and direct inquiriesProvide support for scheduling, personal calendars, and travel arrangementsCoordinate meeting logistics including scheduling, material preparation, and agendasCompose, review, and distribute internal and external communicationsCollect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposalsCreate and maintain files and databasesMonitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projectionsMaintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needsResolve inquiries and ensure compliance with work unit and/or University policies and proceduresAdditional responsibilities may include:Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendorsMay perform non-routine and confidential administrative duties, and proxy responsibilities as authorizedMay coordinate work assignments of department/unit support employees to ensure efficient work flow and processesMay interview, train, and direct the work of other support staff, students, and wage payroll personnelMinimum Education, Work Experience & Required Certifications:Associate Degree; 4+ years of relevant experience; or an equivalent combination of education and experience accepted. Required Certifications: NoneEmployment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.Salary Range - $44,628.00 - $64,668.00Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.

One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.