Administrative Assistant- Marketing

Administrative AssistantKimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Carolinas Marketing team in Charlotte, North Carolina (NC). The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment. This is an in office position.ResponsibilitiesReview and distribute project opportunities/advertisements (RFQs) to marketing leadershipMaintain general marketing inboxPrepare expense reports and book travelResponsible for day-to-day production of proposals, leave behinds, reports, etc.Support conference and event planning effortsAssist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposalsHelp with a wide range of research tasks to assist marketing managers/leaders on various effortsUpdate and maintain project, employee, and client data in Vision (marketing database)Print and bind large, technical documentsCoordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheonsAssist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing CoordinatorCoordinate conference rooms/meetings/staff calendarsCoordinate and arrange FedEx and courier delivery servicesTrack and report recently won projectsAdditional duties as assignedQualificationsMinimum of 2 years' experience in a professional office environmentProficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPointDetail-orientedStrong organizational skills and multi-tasking abilitiesAbility to work under tight deadlines and handle multiple assignments concurrentlyPositive attitude/support mentalityTeam playerWhy Kimley-Horn?At Kimley-Horn, we do things differently.

People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish.

Our commitment to quality is only as good as the people behind it— that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years!Key Benefits at Kimley-HornExceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.Professional Development: Tuition reimbursement and extensive internal training programs.Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.