Administrative Assistant - Management

Administrative AssistantThe Administrative Assistant will support the chair, faculty, and students of the Department of Management in the Harrison College of Business and Computing. Examples of support include managing budget accounts, maintaining electronic files, scheduling meetings, assisting with travel arrangements, and organizing events.Primary ResponsibilitiesProvides full administrative support to the Department ChairGreets visitors, answers phone lines, schedules campus visits, and provides quality customer service to constituenciesProvides full administrative support to the department and facultyCalculates, records, balances, and monitors monthly income, expenditures, and account transfersProcesses purchase requisitions and invoice paymentsEnters detailed class information and instructor information into Banner for each termContacts publishers for textbook desk copies, processes textbook requests from facultyMaintains department waiting lists for classes, runs prerequisite checks for classesCompletes bookkeeping requirements related to faculty/staff/student professional development and travelHelps organize, attend, and take minutes at all department meetingsMaintains various department mailing listsMaintains all department inventory (hardware, software, and supplies)Composes and produces letters, memos, and reportsMaintains and organizes department and student files, both paper and electronicSchedules appointments, meetings, makes reservations, and travel arrangementsCorresponds with current and prospective studentsHelps maintain the department's web page and social media presenceSupervises and manages student workers; organizes the flow of work through the officeRequired QualificationsProficiency in Microsoft Word and Excel, MOS certification is a plusDemonstrated complete administrative skills, including excellent interpersonal, verbal, and written communication skillsDemonstrated ability to create and maintain a professional office settingExcellent organizational and time management skillsDemonstrated ability to handle multiple tasks with frequent interruptionsDemonstrated ability to work independently with minimal supervision and exercise initiativeDemonstrated ability to learn different and new technologiesDemonstrated ability to handle situations with sensitivity, tact, and in a confidential mannerAbility to work in a team environmentPrevious work experience that indicates a high degree of accuracy and attention to detailKnowledge of budget management and financial reportingDemonstrated experience and understanding of customer serviceRequired Information & DeadlineApplication Deadline: To ensure full consideration, application materials must be received by September 23, 2026. The position is available immediately and will remain open until filled.

To Apply: Complete the online application by clicking on the APPLY button at the top of the page. You must submit the following for your application materials to be complete.Letter of interest addressing all position qualificationsCurrent resumeNames and contact information of three professional references may be asked for laterAbout Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.